Senior Finance Assistant

The Senior Finance Assistant provides specialized financial services within the WHO Global Service Centre in Malaysia, supporting payroll, pension, accounts payable, travel and expenses, and awards transactions. The role involves processing financial records, reconciling accounts, producing management reports, and contributing to month-end and year-end closure activities.

Responsibilities

• Deliver responsive services to customers and stakeholders in alignment with the GSC Service Catalogue.
• Process requests received in ERP workflow and other corporate systems to administer and implement assigned tasks ensuring quality and accuracy.
• Follow up on pending tasks to resolve within response times set out in the Service Catalogue.
• Seek advice or guidance from Supervisors as necessary and provide advice or guidance to other staff in the team.
• Communicate with colleagues within or across departments to seek confirmation or clarification on issues when necessary.
• Respond to enquiries and provide support, advice and guidance to clients in Headquarters, Regional Offices, Country offices.
• Assist with identification of system issues or enhancements, and in testing fixes and solutions.
• Reconcile General Ledger accounts; prepare journal vouchers and accounting entries as required.
• Analyze financial records and produce accurate management reports.
• Make recommendations on improvement of work processes.
• Perform team-specific duties related to Payroll and Pension, Accounts Payable, Awards, and Financial Reporting and Controls as assigned.
• Prepare reconciliation of bank accounts managed by GSC.
• Prepare and complete reconciliation and analysis of General Ledger accounts and follow up on outstanding items until closure.
• Perform quality checks and assist in recording of general accounting entries and preparation of Journal Vouchers.
• Actively contribute and participate in month end and year end closure activities.
• Prepare analysis and financial reports for internal reporting, external reporting, and audit.
• Perform ad hoc assignments, special projects, and all other related duties when required.

Requirements

• Completion of secondary school education or its equivalent, complemented by training in accounting or book-keeping.
• A degree in Accountancy/Finance or any other professional certificate (ACCA, CPA, ICAEW, etc.) is desirable.
• At least 8 years of recent relevant experience in administration of which at least 2 years working in the field of accounting, finance or payroll.
• Hands-on experience in the use of an ERP system such as Oracle is desirable.
• Demonstrated skill and proficiency in the use of computers and information technology.
• Expertise in the use of MS Office and Web-based software.
• Advanced knowledge of spreadsheet and/or database packages.
• Knowledge of IPSAS and/or IFRS is required for GFI.
• Knowledge of IPSAS and/or IFRS is desirable for PAY positions.
• Expert knowledge of English is essential.
• Intermediate knowledge of French is desirable.

Skills

• Accounting
• Book-keeping
• Payroll Administration
• Financial Reporting
• Accounts payable
• Pension Administration
• Travel and Expenses Management
• ERP System Experience
• Oracle ERP
• Microsoft Office Suite
• Spreadsheet analysis
• Database Management
• IPSAS knowledge
• IFRS knowledge
• Month-end Closing Procedures
• Year-end Closing
• Financial Reconciliation
• Report Production

Languages

English, French