National Coordinator-Global Ministerial Mental Health Summit (GMMHS) Rwanda, NOC

The National Coordinator will provide dedicated national-level support for the preparation, organization, delivery, and immediate follow-up of the 7th Global Ministerial Mental Health Summit in Rwanda. The role involves coordination and implementation support under the guidance of WHO and government focal points, ensuring smooth planning and execution of the Summit.

Responsibilities

• Provide dedicated national-level support for the preparation, organization, delivery, and immediate follow-up of the 7th Global Ministerial Mental Health Summit in Rwanda.
• Maintain planning tools, follow up on agreed actions, support meetings, consolidate information, facilitate communication among designated focal points, and assist with practical preparations as requested.
• Develop inception note and initial workplan within the first month of the assignment.
• Maintain updated rolling workplan, action tracker, contact list, issue/risk log, and pending decision list.
• Prepare brief monthly activity reports summarizing work completed, progress, key issues, risks, decisions required, and priorities for the following month.
• Prepare meeting agendas, notes, and action points for coordination meetings supported by the consultant.
• Consolidate coordination trackers for stakeholders, participants, speakers, logistics, and other areas as required.
• Provide periodic readiness updates for the supervisor and relevant coordination meetings.
• Prepare on-site coordination notes and issue logs during the Summit.
• Prepare final handover package and brief operational lessons note after the Summit.

Requirements

• University degree in public health, international relations, event management, project management, social sciences, health systems, mental health, development studies, business administration, or another relevant field.
• Advanced degree in public health, global health, mental health, project management, international development, or a related discipline is desirable.
• At least 5 years of relevant professional experience in project coordination, conference organization, public health programme support, government liaison, international event coordination, or related areas.
• Experience developing workplans, trackers, meeting notes, reports, logistics checklists, and operational tools.
• Experience working with national government institutions in Rwanda.
• Experience coordinating multi-stakeholder processes involving government, UN agencies, international partners, technical experts, or civil society is an asset.
• Experience supporting high-level meetings, conferences, workshops, or official events is an asset.
• Familiarity with health, mental health, public health, or development-related processes is an asset.
• Strong coordination, organization, and project management skills.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong written and oral communication skills.
• Strong interpersonal and diplomatic skills, including ability to work with government officials, UN staff, technical experts, service providers, and partners.
• Ability to anticipate problems, propose practical solutions, and escalate issues appropriately.
• Ability to work under pressure, including during the immediate pre-event and event period.
• Strong documentation, reporting, and information management skills.
• Good judgment, discretion, and respect for confidentiality.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and online collaboration tools.
• Excellent written and spoken English is essential.
• Working knowledge of French is desirable.
• Knowledge of Kinyarwanda is an advantage.

Skills

• Project Coordination
• Conference Organization
• Public Health Programme Support
• Government Liaison
• International Event Management
• Workplan Development
• Meeting Documentation
• Logistics Management
• Stakeholder Coordination
• High-Level Meeting Support
• Health Systems Knowledge
• Mental Health Knowledge
• Project Management
• Report Writing
• Information Management
• MS Word
• MS Excel
• MS PowerPoint
• Microsoft Outlook
• Collaboration Tools

Languages

English, French