Storekeeper GS4

The Storekeeper GS4 is responsible for managing warehouse operations including updating the Logistics Execution Support System (LESS), supervising stock management, coordinating with transporters and partners, and ensuring proper storage and handling of food and non-food items. The role supports logistics operations and contributes to inventory control and reporting in Bohicon, Benin.

Responsibilities

• Update the Logistics Execution Support System (LESS) including all warehouse management transactions.
• Modify and print Outbound Delivery/Letters of Vehicle (OBD/LDV) for signature and dispatch copies during cargo loading and unloading.
• Receive and dispatch copies of Loading or Transport Orders (STO/LTIs) to transporters and obtain confirmation of receipt.
• Manage dispatch of food from warehouse to beneficiary countries or advanced distribution points via LESS.
• Record data in LESS distinguishing good quality stock, damaged goods, losses, and their reference numbers.
• Archive STO and OBD/LDV documents.
• Encode all warehouse transactions including internal adjustments, repackaging, transfers, and transformations.
• Prepare and participate in monthly physical inventories and post results in LESS.
• Monitor monthly physical inventories in partner schools and ensure reconciliations.
• Follow up on food reception in LESS LAST MILE by partner NGOs and monitor proper use of CP Stock Management system.
• Provide necessary support for supply chain services and contracts at the warehouse level.
• Support complex operational logistics issues and provide solutions or recommendations related to warehousing operations.
• Monitor performance of transporters and supply chain providers and contribute to performance evaluation reports and recommendations.
• Manage supplier personnel deployed at the WFP warehouse by providing technical advice, coaching, guidance, and training to ensure compliance with procedures.
• Participate in training NGOs and community management committees on stock and warehouse management principles to ensure food quality preservation.
• Coordinate with logistics assistants to periodically visit schools and distribution centers to advise on good storage practices.
• Conduct research, collect data, analyze and produce comprehensive reports on stock movements, inventory, orders, outbound tracking, key performance indicators, and transport performance.
• Maintain warehouse equipment and ensure proper management of non-food items (NFI).
• Supervise and coordinate receipt and shipment of food and non-food products ensuring accurate recording, accounting, and reporting.
• Ensure accuracy of warehouse transaction records including periodic stock counts and discrepancy identification for timely and accurate reporting.
• Manage stock verification and reporting to address existing and ongoing stock management issues and ensure strict adherence to WFP handling and storage procedures.
• Contribute to preparation and/or preparation of regular and ad hoc reports and statistics on warehousing operations, formulate recommendations, and support informed planning and decision-making.
• Ensure product safeguarding by providing advice and implementing preventive measures to maintain product quality and control according to established procedures and assurance conditions.
• Supervise third-party warehouse staff to ensure high performance standards.

Requirements

• Be of Beninese nationality or have a valid work permit.
• Have completed secondary education with a BAC diploma or equivalent.
• Have at least four (4) years of professional experience in transport and logistics as well as stock and warehouse management or in a similar position with responsibilities.
• Experience working with the United Nations or an international development organization on projects/programmes is an asset.
• Ability to work under pressure in an international and multicultural environment.
• Good command of French and a good knowledge of English.
• Good mastery of common software applications including Internet and Outlook email.
• Excellent communication skills; high level of integrity; good morality, transparency and rigor in management; ability to work in a team.

Skills

• Stock Management
• Warehouse Operations
• Logistics Execution Support System
• Inventory Management
• Transportation Coordination
• Supply Chain Management
• Logistics Management
• Report Writing
• Microsoft Outlook
• Internet usage
• Adaptability in Multicultural Environment
• Language Proficiency in French
• English Language Knowledge

Languages

French, English