Management services Intern

The Management services Intern supports the Management Office in coordinating workflows, preparing senior-level meetings, organizing events, drafting correspondence, and assisting procurement and vendor management to ensure effective operations of WFP China Office.

Responsibilities

• Coordinate cross-unit workflows and action tracking, ensuring timely follow-up, consistent monitoring of timelines and pending actions, and efficient information flow to maintain accountability and operational continuity.
• Support preparation for senior-level meetings, including consolidating background materials, drafting talking points, and ensuring timely circulation of meeting documents.
• Organize internal and external meetings and events, managing scheduling, participant coordination and preparation of event materials.
• Draft and edit professional correspondence and internal documents, including emails, briefing notes, summaries, and updates, to facilitate clear and timely communication across units.
• Support procurement preparation and vendor management, including collecting specifications, drafting procurement documents, coordinating with requesting units, facilitating vendor communication, and maintaining vendor registration and documentation to ensure accuracy, completeness, and compliance with organizational requirements.
• Undertake additional responsibilities as assigned to support Management Office operations and contribute to the overall effectiveness of WFP China Office.

Requirements

• Currently enrolled in an undergraduate or graduate programme from a recognized university OR recently graduated from an undergraduate or graduate programme (within six months prior to the application to the internship programme) from a recognized university
• University course attendance in the past 12 months.
• Fluency in both oral and written communication in English and Chinese.
• Working knowledge of another official UN language (French, Spanish, Arabic, Russian plus Portuguese) is an asset.
• Education: Major in International Relations, Political Science, Business Administration, Communications, English, Translation or other relevant field.

Skills

• Workflow coordination
• Meeting Preparation
• Event Organization
• Drafting Correspondence
• Procurement Assistance
• Vendor Management
• Oral Communication in English
• Written Communication in English
• Oral Communication Chinese
• Written Communication Chinese

Languages

English, Chinese