Junior Business Support Assistant (Communications)

The Junior Business Support Assistant (Communications) supports administrative and communication-related processes to develop communication products and deliver communication services, strengthening WFP's visibility and reputation and supporting communication-related fundraising initiatives at the WFP Centre of Excellence against Hunger in Brazil.

Responsibilities

• Provide business and administrative support to the preparation and dissemination of communication content across online and offline channels, including social media, websites, and print materials, ensuring alignment with corporate messaging.
• Support the maintenance of office files, documents, and video/photos in accordance with established systems and processes so that information is current and readily available for staff.
• Undertake standard data entry and content tracking tasks related to the social media calendar and communications reporting, ensuring information is organized and readily accessible to the team.
• Support the graphic design unit in the formatting and assembly of textual content in line with WFP guidelines.
• Perform administrative tasks related to communications operations, including procurement processes and documentation.
• Support the preparation of periodic reports on communications activities and outputs.
• Assist in translating and adapting communications materials, including social media content, reports, and public information documents, as required.
• Perform any other business support or communications-related duties as required.

Requirements

• Completion of secondary education. A university degree in Communications, Journalism, Public Relations, Marketing, Design, or related fields is an asset.
• At least one (1) year of relevant work experience with office and administrative procedures, reporting, and database management.
• Experience supporting communications activities (e.g., content production, social media, or design).
• Familiarity with communications tools and platforms (e.g. content management systems such as WordPress).
• Ability to organize information, manage multiple tasks, and provide client-oriented support.
• Working knowledge of design and multimedia tools (e.g. Canva, Adobe package, CapCut) is an asset.
• Fluency in both oral and written communication in English and Portuguese.
• Working knowledge in Spanish or French will be an asset.
• Ability to deliver efficient administrative and operational support aligned with organizational standards.
• Effectively prioritizes tasks and manages workflows to support communications outputs.
• Ensures accuracy in data management, reporting, and content preparation.
• Works effectively with internal teams and stakeholders in a multicultural environment.

Skills

• Office Management
• Reporting
• Database Management
• Communications Support
• Content Creation
• Social Media Management
• Content Management Systems
• WordPress
• Information Organization
• Client-Oriented Support
• Design Tools
• Multimedia Software
• Canva
• Adobe Package
• CapCut
• Administrative Support
• Operational Support
• Task Prioritization
• Workflow Management Skills
• Data Accuracy
• Content Preparation

Languages

English, Portuguese, Spanish, French