Human Resources Associate SC-6

The Human Resources Associate will support a wide range of HR functions including Talent Acquisition, Learning and Performance Management, Staff Relations, Contracting, Entitlement and Payroll within WFP Ukraine. The role involves managing complex HR queries, supporting junior staff development, and contributing to HR process improvements using Workday HCM system.

Responsibilities

• Manage a wide range of complex HR queries and follow up actions, to ensure consistent and high-quality client-focused HR services are delivered to clients.
• Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
• Identify evolving needs of the organization and recommend changes in HR processes and procedures, to support improvements in HR services.
• Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
• On board new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
• Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Use Workday (HCM) HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines ensuring compliance with the established deadlines and accuracy of HR data.
• Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to issues.

Requirements

• Preferably, relevant university education covering organizational psychology and/or Human Resources Management.
• Minimum secondary school education with post-secondary certification in Human Resources Management.
• Other educational backgrounds can be considered provided relevant professional experience and/or formal training in HRM.
• Six (06) or more years of progressively responsible support work experience in general administrative work, including at least three years in human resources.
• Post-secondary education can compensate for some years of experience.
• Three (03) years of work experience in combination with a Master’s Degree;
• Four (04) years of work experience in combination with a Bachelor’s Degree.
• Sound theoretical understanding of HR concepts and principles with a broad knowledge of best practices, techniques and processes.
• Good communication skills with the ability to persuade, influence and adapt communication style to different situations and individuals.
• Ability to quickly build credibility with internal stakeholders.
• Ability to conduct analyses in order to generate periodic reports and make recommendations for further actions.
• Ability to work with minimum supervision and use initiative to perform tasks within broad WFP guidelines and standards.
• Good problem-solving skills with the ability to continuously adapt approaches and recommendations to a specific context.
• Fluency (level C) in both English and Ukrainian languages.

Skills

• Human Resources Management
• Organizational Psychology
• Administrative Support
• Talent Acquisition
• Learning and Performance Management Systems
• Staff Relations
• Contracting
• Entitlement Management
• Payroll Management
• HR Process Improvement
• Workday HCM Implementation
• HR Reporting and Analysis
• Stakeholder Engagement
• Communication Adaptation
• Problem Solving
• Initiative in HR Tasks

Languages

English, Ukrainian