Human Resources Associate G6

The Human Resources Associate G6 position based in Santo Domingo, Dominican Republic, supports the delivery of a full range of HR services ensuring accurate implementation of WFP policies and facilitating effective, client-focused HR operations. The role involves handling complex HR queries, supporting junior staff development, and maintaining HR data and documentation.

Responsibilities

• Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
• Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
• Identify evolving needs of the organisation and recommend changes in HR processes and procedures, to support improvements in HR services.
• Analyse and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
• Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
• Support activities in the areas of work allocated by the professional officer in compliance with relevant processes and procedures.
• Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
• Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
• Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis.

Requirements

• Completion of secondary school education.
• A post-secondary certificate in the related functional area.
• Six or more years of progressively responsible work experience in the relative business stream with experience in Human Resources and general administrative work.
• Experience assessing financial health and stability of C&V projects and other programming.
• Experience of WFP HR Services operating standards across a range of international humanitarian contexts.
• Provided training to new staff members within area of expertise and supported with ad hoc queries.
• Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

Skills

• HR Operations
• HR Policy Implementation
• HR Data Management
• Staff Training
• Administrative Support
• Financial Assessment
• WFP HR Standards
• Client-focused HR Services

Languages

English