HR Assistant - (WFP Volunteer)

The HR Assistant volunteer supports the implementation of WFP HR policies and procedures, facilitating effective HR services. The role involves assisting with general HR queries, providing guidance to staff, maintaining HR data and records, and supporting staff deployment and onboarding processes.

Responsibilities

• Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
• Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
• Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
• Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
• Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.

Requirements

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
• Has managed and implemented HR policy and procedures in line with WFPs operating standards.
• Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration.
• Has provided ad-hoc guidance to less experienced staff members.
• Has provided briefing to new recruits as part of the onboarding process.
• Has gained experience working across a range of WFP contexts and with varying strategic priorities.

Skills

• HR Policy Implementation
• Payroll Administration
• Recruitment Administration
• Interview Administration
• Onboarding Process
• HR Data Management
• HR Record Maintenance
• Staff Deployment Support
• HR Guidance
• HR Staff Services

Languages

English