Asociado/a de Presupuesto y Programación

The Associate in Budget and Programming supports and facilitates operations through resource protection and efficient management of WFP resources, including planning, budgeting, and end-to-end risk-based reporting to help WFP meet its key priorities and strategic objectives. The role involves providing analysis and advice on resource planning and management, supporting budget analysis, resource management, and programming activities in collaboration with unit heads and stakeholders.

Responsibilities

• Contribute to the implementation of plans and policies by setting clear objectives; coordinate processes related to budgeting and programming activities in compliance with WFP strategies and functional area.
• Prepare budgets ensuring accuracy, relevance, cost containment and cost-effectiveness, as well as integrity, according to current guidelines; identify deficiencies and provide comprehensive feedback to stakeholders when necessary.
• Prepare budgets in WFP corporate systems, collecting information from involved units, ensuring all supporting documentation is available and addressing comments and recommendations before recording the information in internal systems for reference.
• Support the preparation of funding proposals by budgeting proposals, analyzing donor trends against operational deficits, proposing prioritization options for funds by activity and modality when necessary.
• Analyze closing activities of Country Strategic Plans (CSP), ensuring necessary actions for resource transfer and timely start and closure of activities.
• Review and analyze supply chain requirements, including advance financing requests, in collaboration with operational stakeholders to ensure timely coverage of deficits and efficient use of contributions.
• Review pipelines monthly, project needs over time and alert the Country Office team about deficits, surpluses, resource allocations and corporate stock replenishment to maximize operational effectiveness, escalating situations according to deficit severity and using relevant pipeline management tools.
• Coordinate and consolidate information for the monthly inter-functional pipeline working group, proactively analyzing resource availability and possible future deficits, recommending timely mitigation measures.
• Participate in meetings with internal stakeholders to discuss the use of planned contributions and support the funding proposal preparation process.
• Advise implementing units on appropriate and timely programming and use of funds, ensuring alignment with funding proposals and donor conditions, proposing recommendations and possible corrective actions in coordination with Partnerships teams.
• Monitor fund sub-allocations according to applicable procedures and guidelines, ensuring fund availability for implementing units to make timely commitments.
• Coordinate and consolidate inputs for the Country Office or Regional Office Resource Management Committee (RMC), which reviews and prioritizes resources against Country Portfolio Budget (CPB) implementation plans according to established deadlines.
• Contribute to the preparation of interim, progress and final reports as stipulated in contribution agreements between WFP and various donors, particularly those negotiated locally, in close coordination with the Country Office and Global Headquarters when applicable.
• Support activation, deactivation and management of Global Commodity Management Facility (GCMF) supply lines when necessary, participate in knowledge transfer activities related to this facility and facilitate decision-making regarding corporate stock allocation.
• Collect and analyze data and contribute to the preparation of accurate and timely reports to facilitate informed decision-making and ensure consistency of information presented to senior management and external stakeholders.
• Represent the unit in internal meetings, committees or working groups when required to obtain and provide information from a budget and resource programming perspective.
• Apply standard emergency preparedness practices and contribute to financial risk monitoring.
• Perform other related duties assigned in support of the unit and Country Office objectives.

Requirements

• Nationality Bolivian or foreigner with valid work permit at the time of application.
• University degree in Business Administration, Statistics, Finance, Economics or other related fields.
• Additional training in Project Management, Statistical Analysis and/or operational planning and management is considered an asset.
• At least six (6) years of relevant work experience in budget analysis, resource management, operational planning, data analysis or related areas.
• Experience in preparing, managing, monitoring and reporting on operational budgets using corporate information, financial or resource management systems.
• Experience analyzing large volumes of data and consolidating and presenting accurate, consistent and easy-to-interpret information tailored to different audiences and useful for decision-making.
• Experience supporting operational planning processes, projecting needs and monitoring resource availability and utilization, coordinating information with different areas.
• Previous experience in international organizations, international cooperation, public sector or humanitarian organizations is valued.
• Proficiency in office tools (Excel, Word, PowerPoint) and digital management platforms.
• Demonstrated understanding of information and financial systems and how they support operations implementation.
• Ability to consolidate and share resource management information to support decision-making emphasizing data accuracy and consistency across teams.
• Excellent command of Spanish (written, spoken and read).
• Excellent command of English (written, spoken and read).

Skills

• Budget Analysis
• Resource Management
• Operational Planning
• Data Analysis
• Financial Reporting
• Project Management
• Statistical Analysis
• Operational Budgeting
• Corporate information systems
• Financial Systems
• Resource Utilization Monitoring
• Information Consolidation
• Decision-Making Support
• Excel
• Word
• Power Point
• Digital Platform Management

Languages

Spanish, English