Recruitment Administration Intern

The Recruitment Administration Intern supports the Recruitment Centre in managing HR recruitment functions, data entry, coordination of recruitment activities, and administrative tasks. The intern gains hands-on experience in recruitment workflows, HR systems, and talent acquisition processes within a humanitarian organization.

Responsibilities

• Provides substantive support in the management of HR recruitment functions, ensuring compliance with applicable Staff Regulations and Rules, Personnel Directives and other instructions.
• Enters and reviews data and transactions related to HR services in various Human Resources Information systems such as INSPIRA, eservice etc., including supporting system improvements, configuration updates, and implementations; checks discrepancies and coordinates with other staff members as necessary for resolution; responsible for monitoring and reporting on HR statistics, monitors data entry.
• Develops, maintains, and updates relevant databases or spreadsheets and contributes to its design; prepares, consolidates and updates relevant statistical reports as requested; monitors various records, forms and tables for accuracy and reports issues to supervisor.
• Assists in day-to-day operations of recruitment services and activities, including preparing Job Openings, screening applicants, inviting for tests and interviews, participating in interviews as HR ex-officio; coordinates and follows up on administrative arrangements including archiving, support in e-recruitment system and preparing statistical reports.
• Researches, extracts relevant facts, background information and practices; analyses and presents information with recommendations; supports ad hoc HR projects.
• Responds and drafts responses to a wide range of correspondences, queries and other communications as assigned; produces documents and reports using standard word processing packages.
• Coordinates with other Units within the Department or other Departments in relation to HR functions; prepares regular and ad-hoc reports, including basic translation from Arabic to English and vice versa as required.
• Performs office management and administrative functions in support of the centre.

Requirements

• Applicants must be students who are currently enrolled in, or recently graduated (within one year of start date) from a graduate programme (second university degree or equivalent from an accredited educational institution), or the final year of a first university degree (minimum bachelor's level from an accredited educational institution) in Human Resources, Social Sciences, Business Administration, Public Administration, Psychology, or related fields.
• Advanced English language skills is required.
• Knowledge of Arabic or other UN languages is an asset.
• Strong organizational and administrative skills.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint); familiarity with SharePoint is an asset.
• Strong written and verbal communication skills.
• Ability to work in a fast-paced, multicultural team environment.
• Discretion and ability to handle confidential information.

Skills

• Recruitment Administration
• HR Recruitment
• Data Entry
• Recruitment Coordination
• Administrative Support
• Talent Acquisition
• HR Systems and Databases
• Microsoft Office Suite
• Word
• Excel
• Power Point
• SharePoint Development
• Organizational Skills
• Administrative Skills
• Attention to Detail
• Multitasking
• Written Communication
• Verbal Communication
• Confidentiality Management

Languages

English, Arabic