Administrative Officer (Grade 14) - Education Programme -Field Office West Bank/Ramallah - For Internal Candidates Only

The Administrative Officer manages budget planning, financial control, procurement, human resources coordination, and administrative support for the Education Programme at the UNRWA Field Office in West Bank/Ramallah. The role includes supervising general services staff and ensuring compliance with organizational standards and policies.

Responsibilities

• Manage budget planning and financial control processes including preparing operating and project budget estimates and establishing internal financial controls.
• Monitor budget expenditure, prepare Budget Allotment Adjustments (BAAs), and draft responses to audit requests.
• Prepare periodic reports on budget updates and suggest alternative plans for utilizing balances.
• Assist in developing and implementing procedures for accurate reporting.
• Coordinate with Human Resources Office/Department on recruitment, vacancy announcements, performance appraisal, attendance, separation of staff members, and contract administration for Individual Service Providers and Limited Duration Contracts.
• Provide assistance to staff members during onboarding and separation.
• Translate documents from Arabic to English as required.
• Oversee procurement operations and billing; verify service contracts and maintain relationships with vendors and suppliers.
• Prepare yearly procurement plans and handle logistical operations for tenders, quotations, and purchasing orders.
• Chair the Tenders Opening Committee as applicable, ensuring compliance with Agency procurement policies.
• Support protocol and meetings with donors and host government officials; assist in contacts with UN organizations, international bodies, government officials, diplomatic missions and the public.
• Act as custodian of consumable supplies, handle surplus equipment, coordinate maintenance, and manage building and vehicle maintenance.
• Compile and analyze statistical data, maintain up-to-date records, and coordinate with other departments for information.
• Establish and maintain comprehensive filing and archiving systems for contracts, agreements, and related documents ensuring compliance with organizational standards and legal requirements.
• Assist in administration of fellowships/grants, maintain records of department projects, prepare progress reports, and manage logistical preparations for workshops, conferences, and meetings.
• Supervise Administrative Assistants, providing guidance, training, and ensuring adherence to policies; monitor work quality and conduct performance evaluations.
• Coordinate office security requirements and act as a security focal point; ensure prescribed safety measures are in place.
• Support development, implementation, and reporting of Agency-wide 'Greening of the UN' initiatives; build and maintain relationships with external stakeholders and coordinate data collection for the Annual Greening Report.
• Perform other duties as assigned.

Requirements

• A first university degree from an accredited educational institution in business administration, finance, human resources or a related field.
• At least four years of experience in administrative support, procurement, human resources, finance or other related functions, including two years in a large international, governmental or non-profit organization, using computer-based financial systems is required.
• Very good drafting skills in English and Arabic.
• Excellent computer skills, especially in MS applications used in the Agency, such as Word, Excel, Internet Explorer and Outlook.
• Knowledge of protocol norms.
• Candidates must reside in West Bank or Jerusalem and have authorization to work in the duty station at the time of application.
• Applicants must provide complete and accurate information pertaining to their personal profile and qualifications.
• Applicants must confirm if they live/reside in West Bank or Jerusalem and if they have West Bank or Jerusalem ID, including its number if applicable.
• Evaluation of qualified candidates may include an assessment exercise followed by competency-based interview.
• Applicants applying to positions for Grades 12 to 20 must submit a cover letter/motivational statement.
• Providing incorrect or misleading information on an application will result in disqualification.
• Selected candidates will undergo rigorous reference and background checks including verification of academic credentials, employment history, and certification of non-conviction where available.
• Candidates must commit to UNRWA values including integrity, professionalism, and respect for diversity.
• UNRWA has a zero-tolerance policy on conduct incompatible with UN aims including sexual exploitation and abuse, harassment, and discrimination.

Skills

• Administrative Support
• Procurement
• Human Resources Coordination
• Financial Control
• Budgeting
• Computer-based Financial Systems
• MS Word
• MS Excel
• Internet Explorer
• Outlook
• Drafting Skills
• Arabic Drafting
• Protocol Knowledge
• Staff Supervision
• Compliance Management
• Reference and Background Verification

Languages

English, Arabic