Project Management Support - Associate

The Project Management Support Associate provides substantive support to the planning, coordination and delivery of project activities under the GEF funded project 9421. The role collaborates closely with project stakeholders to maintain effective coordination, facilitate operations and ensure activities are delivered efficiently in line with the project’s results framework and internal processes.

Responsibilities

• Support senior technical leads or project managers in stakeholder engagement, training needs assessment, and development of capacity-building programmes.
• Contribute to budget preparation, procurement processes, and identification of risks with mitigation measures.
• Assist in drafting project agreements, amendments, and budget revisions in consultation with relevant stakeholders.
• Coordinate logistics for training sessions, workshops, and meetings including venues, materials, accommodation, catering, assessments, and certification.
• Support the development of training materials and integration of thematic inputs into delivery.
• Liaise with service providers, retainers and project stakeholders to ensure effective project implementation.
• Facilitate internal and external communications to minimize operational disruption and maintain consistent project delivery.
• Develop and update monitoring tools, progress tracking sheets, and risk/issue registers.
• Collect, prepare and archive documentation related to training and project activities.
• Contribute to drafting and quality assurance of reports, meeting minutes, and donor/partner submissions.
• Track project milestones and alert managers on deadlines and reporting requirements.
• Ensure compliance with UNOPS policies, procedures and donor requirements.
• Coordinate procurement, travel, transport and inventory management in support of project operations.
• Support HR-related project requirements such as drafting terms of reference for positions, monitoring deliverables, recruitment activities.
• Manage project files, shared drives, and document management systems to ensure real-time tracking and accessibility.
• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.

Requirements

• Secondary school (or equivalent) with 6 years of relevant experience OR Bachelor's degree (or equivalent) in any discipline with 2 years of relevant experience is required.
• A globally recognized professional certificate or membership in Project Management is desired.
• Relevant experience is work in project management or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.
• Fluent proficiency in English is required.
• Fluent proficiency in Tajik is required.
• Fluent proficiency in Russian is required.

Skills

• Project Management
• Project Coordination
• Collaboration Tools
• Productivity Tools
• Microsoft Office Suite
• G-Suite
• Web-based Management Systems
• Multicultural Environment Experience
• Development Context Experience
• Humanitarian Experience

Languages

English, Tajik, Russian