HR Senior Assistant

The HR Senior Assistant provides technical and administrative support to ensure the efficient processing, documentation, monitoring, and maintenance of a wide range of HR transactions and services delivered to Office personnel. The role supports recruitment, onboarding, payroll verification, and HR capacity building within the organization.

Responsibilities

• Provide guidance to personnel on administrative procedures, processes and practices related to the delivery of HR services
• Assist the HR Lead in engaging with internal and external clients, addressing routine inquiries and escalating complex or exceptional issues as needed
• Contribute to a positive onboarding experience by supporting the timely processing of new hire documentation and orientation tasks
• Advise personnel on standard aspects of recruitment, performance management, and learning and development processes in accordance with UNOPS policies
• Support the end-to-end recruitment process, including the preparation of offers and rejections, data entry in the HR information system (HRIS), and coordination of reference checks
• Assist in the longlisting, testing, and interviewing stages, including calculating applicable fees and documenting recruitment proceedings, particularly for General Service (GS) positions
• Finalize selection and other required process approvals
• Inform and advise personnel, consultants, partners, and project resources on standard conditions of service and entitlements based on their contract modality, ensuring timely and efficient onboarding
• Follow up with supervisors and personnel to ensure timely completion of HR processes such as absence requests and performance evaluations in HRIS
• Support payroll verification processes and maintain accurate HR records and reference files
• Monitor the status of HR actions, including expiring contracts and pending separations, to enable timely intervention by the HR Lead and supervisors
• Provide planning, logistical, and administrative support for HR-related training sessions and learning initiatives
• Participate in the delivery and facilitation of knowledge-sharing activities to build HR capacity within the organization

Requirements

• Secondary school (or equivalent) with 5 years of relevant experience OR Bachelor's degree (or equivalent) in any discipline with 1 year of relevant experience is required
• A globally or nationally recognized professional certificate in Human Resource Management (HRM) is desired
• Relevant experience is work in recruitment and HR generalist services
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required
• Experience of working in multicultural environments or UN system organizations in a developing country is desired
• Experience in development or humanitarian contexts is desired
• Fluent proficiency in French is required
• Intermediate proficiency in English is required

Skills

• Human Resources Management
• Recruitment
• HR Generalist Support
• Payroll Verification
• Onboarding Process
• HR Capacity Building
• Microsoft Office Suite
• G-Suite
• Web-based Management Systems
• Multi-cultural Work Experience
• Humanitarian Experience

Languages

French, English