Administrative Assistant (Human Resources/Asset Management/Logistics), G6

The Administrative Assistant supports the UNODC Country Office Nigeria in providing transparent and efficient administrative services including human resources, logistics, fleet and asset management. The role involves supervising junior staff and ensuring compliance with UNODC policies and procedures to optimize operational efficiency.

Responsibilities

• Support the implementation of HR strategies and policies, ensuring compliance with UN rules, regulations, and UNODC policies.
• Provide HR services including recruitment support, processing personnel actions, and maintaining staffing tables and files.
• Manage leave records and time attendance using Umoja and act as Leave Monitor for all UNODC CONGA employees.
• Advise staff on visa matters, entitlements, and other HR-related queries.
• Coordinate and supervise logistics services including shipments, customs clearance, travel, event management, transportation, insurance, and office supplies.
• Serve as focal point for vehicle fleet management, overseeing allocation, maintenance, insurance, and fuel consumption.
• Ensure compliance with UNODC asset management policies, oversee inventory control, and supervise physical verification of inventory items.
• Supervise junior staff including drivers, logistics assistants, and asset assistants, providing coaching and work schedule management.
• Develop and maintain standard operating procedures for HR, logistics, fleet, and asset management functions.
• Assist with data collection, analysis, and preparation of reports and information materials.

Requirements

• High school diploma or equivalent is required.
• A minimum of seven years of progressively responsible work experience in human resources management, administration, logistics, asset management, operations, or related areas is required.
• The minimum years of relevant experience is reduced to five for candidates who possess a first-level university degree or higher.
• Work experience in supervising support staff (drivers, logistics assistants, asset assistants) is required.
• Work experience in the use of computers and office software packages (MS Word, Excel, etc.) is required.
• Work experience in ERP systems is required.
• Work experience with SAP (Umoja) in ERP systems is desirable.
• Work experience within the United Nations system or a similar international organization is desirable.
• One year or more of work experience in data analytics or a related area is desirable.
• English language proficiency at UN Level II for reading, writing, listening, and speaking is required.

Skills

• Human Resources Management
• Administration
• Logistics Management
• Asset Management
• Operations Management
• Staff Supervision
• Office Applications
• MS Word
• Excel
• ERP Systems
• SAP UMOJA
• Data Analytics
• Fleet Management Operations
• UN Policy Compliance

Languages

English