Finance Associate

The Finance Associate supports the allocation and financial management processes of the oPt Humanitarian Fund, including reviewing project budgets, drafting grant agreements, and following up on financial reports and audits. The role also involves facilitating knowledge-sharing among implementing partners and providing administrative and M&E support within the Humanitarian Financing Unit.

Responsibilities

• Provide support in the allocation and financial management processes of the oPt Humanitarian Fund (HF).
• Assist in reviewing project budgets to ensure compliance with global guidelines and oPt operational manual.
• Draft grant agreements and amendments as per oPt allocation modalities.
• Assist in reviewing budget amendments and revision requests.
• Regular follow-up with implementing partners to obtain financial reports.
• Review of interim and final financial reports to ensure compliance with the signed agreements, budgets, and guidelines.
• Follow up on disbursement of funds and refund of balances from partners.
• Provide support in the implementation of operational and financial management strategies of the oPt HF Accountability Framework.
• Assist in conducting and writing reports on financial spot-checks in line with the oPt operational manual.
• Follow up with partners on actions needed from the financial spot-checks.
• Provide the audit company with the needed financial supporting documents to facilitate the auditing of projects.
• Follow up on auditing status for ended projects and assist in reviewing audit reports.
• Facilitate knowledge-building and knowledge-sharing within oPt HF implementing partners.
• Promote awareness of global guidelines, opt operational manuals, and Grant Management Systems.
• Assist in conducting training for implementing partners and other stakeholders.
• Support in preparing a synthesis of lessons learned and best practices in financial management.
• Sound contribution to knowledge networks and communities of practice.
• Support other Financial, Administrative, and M&E tasks as and when needed.
• Monitor and Support response to partners as per directives from the Head of HF.
• Provide logistical and other support for the organization and execution of HF workshops and events.
• Provide administrative and M&E support to the HF unit as needed.
• Provide other support to OCHA as needed.
• Perform other duties as required.

Requirements

• Secondary education is required.
• Bachelor’s degree in finance, Accounting, Business Administration, Project Management, or any related field will be given due consideration, but it is not a requirement.
• Six years of progressively responsible experience in finance and accounting at the national level is required.
• OR three years of the above qualifying experience with a bachelor’s degree.
• Experience in working with spreadsheets is required.
• Experience in budgeting and analyzing financial reports is desirable.
• Experience in applying UN Financial Rules and Regulations is desirable.
• Experience with the UN common system or equivalent international organization is desirable.
• Knowledge of Grant Management System (GMS) is desirable.
• Fluency in English and Arabic language both spoken and written is required.

Skills

• Financial Reporting
• Budgeting
• Spreadsheet Applications
• UN Financial Rules
• Grant Management System
• Project Budget Review
• Grant Agreement Drafting
• Financial Auditing
• Humanitarian Funding Management
• Monitoring and Evaluation
• Administrative Support

Languages

English, Arabic