Project Administrator

The Project Administrator supports the operationalization and management of the LAC Bureau Roadmap project, including administration of cooperation mechanisms, regional network maintenance, programme implementation support, and bureau initiatives. The role involves project management, coordination, communication, and logistical support under the supervision of the LAC Bureau Chief.

Responsibilities

• Support the operationalization of the South-South and Triangular Cooperation Mechanism (SSTCM) by administering calls for proposals and appraisal of submissions against agreed criteria and regional priorities.
• Facilitate partner matchmaking and contribute to the design of cooperation activities, working with relevant UNIDO technical departments and facilitating external communication through established official channels.
• Monitor implementation and delivery and reporting, identify operational constraints and bring proposed follow up actions to the attention of the supervisor.
• Provide technical and logistical support for the implementation of SSTCM activities, including travel arrangements, monitoring of co-financing and in-kind contributions from beneficiaries and partner institutions, and liaison with relevant UNIDO units.
• Draft sections of project documents and progress reports, including analytical summaries and recommendations for approval of SSTCM activities.
• Contribute to documenting and disseminating results and lessons learned through briefs, case studies and digital platform content, supporting visibility and reporting requirements.
• Undertake project management (administrative and financial tasks), including but not limited to budget monitoring, preparation of budget revisions, processing of procurement and payment requests, coordination with the Finance and Procurement Services, and ensuring compliance with UNIDO rules and regulations.
• Support the maintenance and expansion of the Regional Network of National Focal Points across Latin America and the Caribbean, ensuring up-to-date contact and engagement information.
• Prepare and disseminate information on ongoing and planned activities through established official channels.
• Support the organization of regular coordination meetings (regional/sub-regional/thematic), record action points and ensure systematic follow-up.
• Facilitate policy dialogue and knowledge exchange within the network, promoting gender-responsive data collection and the contribution of technical content and good practices to the digital platform.
• Support the monitoring and implementation of the Regional Programme by maintaining implementation and financial trackers, compiling inputs from relevant teams, monitoring agreed actions and timelines, and flagging delays or administrative constraints to the Chief.
• Provide administrative support to specific components, workstreams or initiatives under the Regional Programme, as assigned and under the direction of the Chief, and contribute to related progress updates and reporting.
• Maintain organized programme files and ensure proper record-keeping in accordance with UNIDO requirements.
• Support the alignment of SSTCM activities with national and regional industrial development priorities by conducting background research, compiling relevant information and preparing inputs for communication through established official channels.
• Contribute to resource mobilization efforts under the Regional Programme by conducting donor mapping, identifying potential funding opportunities and preparing background information, and supporting concept notes.
• Provide technical, administrative and logistical support to LAC Bureau initiatives, including regional conferences, GRULAC meetings and side events at the UNIDO General Conference, and prepare background notes, talking points and event reports as required.
• Perform the functions of the Bureau’s internal Gender Focal Point, supporting the integration of gender considerations into activities and project design processes and facilitating internal communication with the Gender Equality and Empowerment of Women Unit and relevant technical teams.
• Support the participation of meetings with Permanent Missions and partners, participate as required, and contribute to related records, follow-up actions and communication materials under the guidance of the supervisor.
• Perform other related duties as required.

Requirements

• Advanced university degree (master’s or equivalent) in engineering, sciences, economics, business administration, international relations is required.
• At least three (3) years of work experience in project management and external relations is required.
• Ability to research and analyse information is required.
• Experience supporting the implementation and monitoring of development cooperation projects is desirable.
• Exposure to the needs, conditions and problems in developing countries is desirable.
• Fluency in written and spoken English and Spanish is required.
• Fluency in or working knowledge of Portuguese or French is an asset.

Skills

• Project Management
• External Relations
• Information Research
• Data Analysis
• Development Cooperation
• Programme Implementation
• Regional Network Maintenance
• Logistical Support
• Cooperation Mechanisms Administration

Languages

English, Spanish, Portuguese, French