Operations Assistant

Under the supervision of the Operations Manager/Operations Officer, the incumbent is accountable for management of cost-effective, efficient and secure operations, in support of management, administration and implementation of the country programmes in strict compliance with the rules and regulations and in accordance with the CO strategies and plans.

Responsibilities

• Office Planning.
• Administrative Support.
• Property management.
• Eco-efficiency and accessibility
• Financial records
• Financial reporting
• Budget preparation
• Preparing routine correspondence
• Banking
• Financial guidance for international staff
• Hotel reservations and events
• Office administration and meetings
• Transportation coordination
• Logistical support to UN agencies

Requirements

• Completion of secondary education. A Bachelor or equivalent (First Level University Degree) may replace 3 years. A Master or equivalent (Advanced University Degree) may replace an additional 2 years.
• At least 5 years of progressive work experience in office management: finance, accounting, ICT, supply and administration and/or other related fields.
• Familiarity of Office Planning and Coordination, Administrative Support and Services and Planning and Organizing.
• Proficiency of English is required.
• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
• University degree in accounting, business administration, economics or financial management, will be an asset.
• Knowledge of Facilities Management, Asset Management, and Inventory Control are desirable.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

Skills

• Office Management
• Finance
• Accounting
• Information and Communications Technology
• Supply Chain Management
• Administrative Support
• Office Planning and Coordination
• Planning and Organization
• Facilities Management
• Asset Management
• Inventory Management
• Operations Management
• Cost Management
• Compliance with Rules and Regulations
• Country Programme Implementation

Languages

English