Administrative Assistant (Travel)

As an Administrative Assistant, you will be responsible for executing a broad variety of routine tasks for the Admin unit requiring full knowledge of UNICEF administrative and operational procedures, processes, and policies. Key areas include Travel, Protocol and Immigration, Invoice and Financial Transaction Processing, and teamwork and accountability.

Responsibilities

• Executing a broad variety of routine tasks for the Admin unit.
• Managing Travel related tasks including Travel Management and Protocol Support.
• Handling Immigration Processing.
• Processing Invoices and Financial Transactions.
• Ensuring teamwork and accountability within the unit.

Requirements

• Secondary education in Business Administration, Management/Administration, Travel Management, or a related field. Higher qualifications are an asset.
• At least five years of progressively responsible experience in general administration, operations, or a related field.
• A relevant bachelor’s degree may substitute for three years of experience.
• A relevant master’s degree may substitute for an additional two years of experience.
• Strong experience in Travel Management, Protocol Support, Immigration Processing, Invoice Processing, SAP System operations, and Administrative Operations is required.
• Fluency in English and Arabic is required.
• Knowledge of another official UN language (Chinese, French, Russian or Spanish) or a local language is desirable.
• Knowledge of UN Experience, SharePoint Knowledge, Vendor Coordination, Government Liaison, Management Systems, International Exposure is considered an asset.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

Skills

• Travel Management
• Protocol Support
• Immigration Processing
• Invoice Processing
• SAP System operations
• Administrative Operations
• SharePoint Knowledge
• Implementation Coordination
• Government Liaison
• Management Systems
• UNICEF Administrative Policies
• Financial Transaction Processing
• Country Level Experience
• Development Context Experience
• Fragile Settings Experience
• Humanitarian Experience

Languages

English, Arabic