Programme Specialist on Policies and Procedures Manual (PPM) Directorate, Programme Division, Nairobi, P-4

The Programme Specialist will manage the UNFPA regulatory framework ensuring consistency with organizational needs and UN initiatives. The role involves updating the Policies and Procedures Manual (PPM), providing policy guidance, and supporting partnership management to enhance programme delivery.

Responsibilities

• Manage the preparation and maintenance of the UNFPA Policies and Procedures Manual (PPM) ensuring user-friendliness and quality assurance.
• Oversee the promulgation process of all UNFPA policies and procedures, setting drafting standards and providing quality assurance.
• Lead formulation and update of the Policy for Development, Approval and Issuance of UNFPA Policies and Procedures.
• Advise senior management on PPM related issues and emerging policy matters.
• Provide authoritative guidance to staff on interpreting and applying policies in operational contexts.
• Promote the PPM across networks and internal forums, delivering briefings and training.
• Conduct final reviews of all policy versions before approval and issue policies following OED policy promulgation.
• Support senior leadership in responding to audit findings and implementing recommendations related to PPM.
• Identify and analyze programme data, policy gaps and bottlenecks to address partnership policy needs.
• Lead development, review and update of UNFPA partnership policies and related guidance.
• Contribute to donor reviews, assessments and agreements.
• Coordinate with business units on partner related matters and annual publication of Implementing Partner data.
• Participate in UN interagency network on implementing partner issues for harmonized approaches.
• Represent UNFPA on the UN Partner Portal Change Advisory Board and oversee its use at UNFPA.
• Liaise with Regional Offices to support Country Offices.
• Perform other duties as assigned by the Chief of the Programme Division Directorate.

Requirements

• Master's degree in public administration, management, international relations, international development or other related fields.
• At least 7 years progressively responsible professional experience in policy formulation, management, and development assistance programmes, of which at least five years at the international level.
• Proven experience in developing new policies and supporting implementation.
• Strong analytical skills, maturity in judgement and critical thinking.
• Experience with automated management systems.
• Strong verbal and written communications skills.
• Experience and knowledge in policy, programme management and field implementation is key.
• Proficiency in English is required. Knowledge of additional UN official language is an asset.

Skills

• Policy Formulation Support
• Policy Development
• Programme Management
• Development Assistance Programmes
• International Programme Experience
• Policy Implementation
• Automated Management Systems
• Regulatory Framework Management
• Policy Guidance
• Partnership Management
• Analytical Skills
• Critical Thinking
• Verbal Communication
• Written Communication

Languages

English