Editorial and Coordination Specialist, Executive Board Branch (EBB)

The Editorial and Coordination Specialist position is located in the Executive Board Branch (EBB) in the Office of the Executive Director. The incumbent plays a strategic role in ensuring that UNFPA documentation and engagement with the Executive Board are effective, efficient, and aligned with UNFPA’s mandate and strategic priorities.

Responsibilities

• Prepare plans for the development and submission of Executive Board documentation ensuring deadlines are met and high quality standards maintained.
• Coordinate with UNFPA business units to ensure official documentation for the Executive Board is developed and submitted according to plan.
• Ensure substantive and quality review of all documentation for the Executive Board in collaboration with the Executive Board Specialist.
• Ensure timely clearances by UNFPA Senior Management of all documentation of the Executive Board.
• Coordinate development of Country Programme Documents (CPDs) with Programme Review Committee Secretariat, Regional and Country Offices.
• Edit documentation to be submitted to the Executive Board ensuring compliance with UN editorial policy, terminology, style, rules and directives.
• Maintain a roster of external editor consultants and coordinate with them to manage workload peaks.
• Provide support during decision negotiations at Executive Board sessions, ensuring agreed language is captured and edited.
• Coordinate formal Executive Board sessions and informal briefings and consultations with Member States and UNFPA units.
• Ensure timely clearances and submission of documentation for informal briefings and consultations.
• Support Executive Board sessions to ensure smooth Member States and senior management engagement.
• Participate in organization of Executive Board field visits as applicable.
• Liaise with Member States to ensure successful outcomes of Board sessions.
• Coordinate organization of the Salas Lecture event ensuring participation and visibility.
• Perform any other tasks as requested by the Chief, Executive Board Branch.

Requirements

• Advanced university degree (minimum Master’s degree or equivalent) in social sciences, law, humanities, international relations, political science or related disciplines.
• At least 5 years of relevant progressively responsible experience in an international organization.
• Experience working in the intergovernmental space, knowledge of intergovernmental processes, external relations, governance or strategic planning.
• Solid understanding of UNFPA’s substantive areas of work.
• Political acumen and judgement.
• Experience in UN editorial policy, terminology, style, rules and directives is a strong asset.
• Excellent report drafting and speech writing skills.
• Excellent interpersonal skills.
• Fluency in English is required.
• French strongly preferred.
• Working knowledge of another official UN language is an asset.

Skills

• Intergovernmental Processes
• External Relations
• Governance
• Strategic Planning
• UN Editorial Policy
• Report Drafting
• Speech Writing
• Political Acumen
• UNFPA Substantive Knowledge
• Terminology and Style
• Executive Board Coordination

Languages

English, French