Consultancy, Inventory Control and Accounting Assistant

The Inventory Accounting and Control Assistant consultant supports day-to-day operations by applying inventory control mechanisms and processing transactions in accordance with applicable procedures within the Supply Chain Management Unit (SCMU) at UNFPA. The role involves collaboration with various internal and external partners to ensure effective inventory management and financial reporting.

Responsibilities

• Perform cost accounting review and analysis and checking for accurate and timely recording of inventory transactions in UNFPA’s Enterprise Resource Planning (ERP) system, including assistance with periodic account closure activities and year-end processes for Prepositioned Stock.
• Check for compliance with inventory management in the Country Offices for programme supplies in accordance with UNFPA’s policies and procedures.
• Assist accounting closure and financial reporting for inventory management by processing transaction assist with inventory adjustments and process write-off transactions.
• Assist with the preparation of inventory management performance reports and propose actions to enhance inventory control and efficiency through collection and compilation of relevant data.
• Support and implement activities related to UNFPA’s Governance, Risk, Compliance and Reporting function.
• Support the implementation of UNFPA's capacity-strengthening initiatives.
• Appreciate UNFPA's supply chain thought leadership through awareness and incorporating such initiatives into the overall approach to day-to-day activities.
• Actively contribute to an environment of knowledge retention and sharing through supporting the community incorporating best practices of supply chain.
• Support improved supply chain execution by incorporating best practices into daily activities.
• Support UNFPA’s value proposition and relationships with donors and partners.
• Assist with the preparation of SCMU’s resource mobilisation proposals primarily through data collection and analysis.
• Maintain effective collaboration with supply chain partners with the purpose of increasing the efficiency of UNFPA’s supply chain function.
• Maintain relationships with supply chain partners with the purpose of increasing the efficiency of UNFPA’s supply chain function.
• Attend and participate as required in SCMU and UNFPA meetings related to supply chain management functions.
• Carry out any other duties as may be required by the Chief, SCMU.

Requirements

• Completion of secondary education is required.
• A University degree at Bachelor Level in accounting, Finance, Supply Chain Management, Business Administration, International Commerce, or equivalent field is an asset.
• A professional Supply Chain Management certification such as Chartered Institute of Procurement & Supply (CIPS) at Level 3 and/or Chartered Institute of Logistics and Transport (CILT-UK) at Level 3 would be an additional asset.
• A minimum of five (5) years of relevant, progressively responsible experience in financial management; inventory management, accounting, and control; and/or a related area.
• The minimum years of relevant experience is reduced to two (2) years for candidates who possess a relevant first-level or advanced university degree.
• Strong interpersonal skills and capability to develop and maintain broad diversified partnerships is required.
• Experience using Enterprise Resource Planning (ERP) is required.
• Professional written and spoken presentation skills, including for the development of reports, presentations, and the ability to synthesize complex supply chain documents for both technical and non-technical audiences is required.
• Experience working in a matrix organizational structure is an asset.
• Basic proficiency in project management skills is an asset.
• Knowledge of UNFPA’s country classification system, UNFPA’s Strategic Plan, Strategy for Family Planning 2022-2030 and Acceleration Plan, UNFPA Humanitarian Thematic Fund, UNFPA Strategy and Operational Plan to Scale-up and Strengthen Interventions on Gender-based Violence in Emergencies, 2023-2025 is an asset.
• Basic knowledge of the principles and operational aspects of sexual and reproductive health commodities in global development and the humanitarian community is an asset.
• Fluency in English is required.
• Working knowledge of another official UN language is an asset.
• Knowledge of French or Spanish would be a distinct advantage.

Skills

• Inventory Management
• Finance Management
• Accounting
• Enterprise Resource Planning
• Report Writing
• Presentation Skills
• Supply Chain Management
• Project Management
• Supply Chain Documentation
• Matrix Organization Collaboration
• Supply Chain Certification
• Interpersonal Skills

Languages

English, French, Spanish