Assistant.e personnel.le du Représentant

The Personal Assistant (PA) provides critical senior level, administrative, secretarial and communications support, as a direct report of the Country Representative. Responsible for maintaining confidentiality, managing communication flows, logistical support, and coordinating secretarial services.

Responsibilities

• Ensuring optimal communication flows between the Representative and the staff of the CO, as well as external counterparts.
• Responding to requests for information in a timely, discrete manner.
• Preparing documentation and presentations, including correspondence, briefs and reports, and researching and collating material for official trips and meetings.
• Undertaking logistical administrative and financial arrangements for meetings and workshops organised by the Representative’s Office.
• Coordinating the secretarial services of the CO, including briefing and training new secretaries and guiding other secretaries on office procedures.
• Managing the Representative’s calendar and schedule of appointments; receiving high-ranking visitors/officials; and taking minutes as required.
• Managing all aspects of the Representative’s travel arrangements, including maintaining appropriate files and reports and monitoring the budget of the Representative’s Office.
• Assisting in the preparation and finalisation of the CO Office Management Plan, including preparation of information translations, and acting as interpreter if required.

Requirements

• Bachelor's Degree with 4 years of experience OR High School certificate with 7 years of experience
• Completed Secondary Level Education required. First level university degree desirable.
• Six years of relevant experience in administration.
• Some experience in research assistance.
• Strong interpersonal and organisational skills.
• Proficiency in current office software applications and corporate IT financial systems.
• Good written and verbal communication skills.
• Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.

Skills

• Administrative Support
• Secretarial Support
• Research Assistance
• Office Software Proficiency
• Corporate IT Systems
• Communications Skills
• Interpersonal Skills
• Organizational Skills
• Confidentiality Management
• Logistics Coordination

Languages

French, English