ASISTENTE ADMINISTRATIVA - FINANCIERA, DE GESTIÓN DE RECURSOS Y PROCESOS OPERATIVOS DEL PROYECTO ECHO 2025-2027

The consultant will provide operational services in administrative, financial, procurement, and other management areas to ensure efficient and timely implementation of the UNFPA HIP-ECHO 2025-2026 project actions in Ecuador. The role ensures compliance with UNFPA and donor regulations, budget monitoring, supply management, and logistical support to meet humanitarian project goals.

Responsibilities

• Ensure operational execution of the project focusing on administrative, financial, human resources and procurement activities in line with UNFPA and ECHO regulations, including monitoring implementing partners.
• Support and ensure operational management compliance with UNFPA and donor regulations for both UNFPA team and implementing partners.
• Ensure payment requests comply with UNFPA and donor requirements.
• Support procurement, contracts and payment processes.
• Ensure logistics of delivery of acquired products/goods comply with procurement and program supply management regulations.
• Maintain procurement plan for ECHO project funds and other funds if needed.
• Prepare delivery-reception minutes and information for supply tracking platforms.
• Support monitoring and tracking of mobilized funds.
• Prepare financial reports in donor and UNFPA formats based on official platform data, categorizing information as required.
• Request individual contracts and payment processes in relevant platforms ensuring complete supporting documentation per UNFPA and ECHO regulations.
• Maintain physical and virtual files of operational and programmatic processes of the ECHO project.
• Support preparation of technical specifications for procurement processes ensuring clear and neat description of goods requirements.
• Support budget preparation and management for ECHO project funds including periodic financial reports and balance monitoring.
• Provide administrative support such as event and mission logistics, and purchase of airline tickets.
• Raise alerts on critical budget implementation issues.
• Support operational, administrative and financial matters related to the UNFPA Ecuador Country Programme.
• Perform other related duties as delegated by supervisor.

Requirements

• Bachelor's Degree in Economics, Business Administration, Finance, Auditing, International Business or related fields is mandatory.
• Desirable: Fourth level degree (specialization, master's) in project management, public administration, international cooperation, logistics or finance.
• Minimum 4 years of professional experience in operational, administrative and/or financial functions, preferably in development project contexts.
• Knowledge in procurement management, logistics, human resources and financial administration in multi-actor projects.
• Experience in budget monitoring and financial reporting.
• Proficiency in platforms such as Google Suite, email, and virtual work platforms.
• Knowledge of procurement and contracting regulations.
• Good management of physical and digital files.
• Clear writing skills, organization and compliance with administrative procedures.
• Fluency in Spanish as native language and advanced English (comprehension, reading, writing and conversation).

Skills

• Operational Administration
• Finance Administration
• Procurement Management
• Logistics Management
• Budget Monitoring
• Financial Reporting
• Procurement Regulations
• Contracting Regulations
• Project Management
• Human Resources Management
• File Management
• Google Suite (Docs, Sheets, Slides)
• Virtual Work Platforms
• Administrative Procedures Compliance
• Clear Writing Skills

Languages

Spanish, English