Project Outreach and Events Analyst

The Project Outreach and Events Analyst will provide specialized support for programme outreach, visibility, stakeholder engagement, events, documentation and knowledge management under the Rule of Law Programme in Pakistan. The role involves planning and coordinating outreach activities, stakeholder engagement, event management, and communication to promote programme objectives and results.

Responsibilities

• Plan and coordinate programme outreach, visibility and stakeholder engagement activities.
• Develop and maintain outreach, visibility and events plans and support their implementation.
• Coordinate an annual calendar of outreach, visibility, consultation, dialogue and public-engagement activities.
• Support identification and mapping of relevant stakeholder groups and appropriate outreach approaches.
• Ensure outreach approaches are inclusive, gender-responsive, accessible and sensitive to women and vulnerable populations.
• Establish and maintain effective working relationships with institutional counterparts and partners.
• Coordinate substantive planning and organization of programme events including consultations, policy dialogues, conferences, launches, workshops, roundtables and knowledge-sharing sessions.
• Prepare or coordinate event-related materials such as concept notes, agendas, invitations, talking points and briefing materials.
• Coordinate event logistics including venues, participant arrangements, interpretation, audiovisual requirements and printing.
• Liaise with contracted event-management, communications, media and other service providers and support quality assurance of deliverables.
• Support documentation and follow-up of events including key messages, outcomes, commitments and participant feedback.
• Maintain an organized programme events calendar and documentation repository.
• Support consistent application of UNDP, donor and programme visibility requirements and guidelines.
• Coordinate development, review and dissemination of visibility and outreach materials including briefs, fact sheets, banners, invitations, presentations, infographics and digital content.
• Support development of clear, accessible and audience-appropriate messages communicating programme objectives and results.
• Review visibility and communication materials prepared by consultants and partners for compliance with branding and quality requirements.
• Support appropriate acknowledgement and visibility of programme partners and donor support.
• Maintain organized records of approved visibility materials and communication assets.
• Coordinate systematic documentation of programme achievements, lessons learned and good practices.
• Develop and coordinate human-interest stories, case studies, success stories, event summaries and other knowledge products.
• Support translation of technical programme information into accessible communication products.
• Support collection, organization and quality assurance of photographs, quotations and testimonials ensuring ethical considerations.
• Facilitate dissemination of knowledge products through appropriate channels.
• Contribute to institutional learning by supporting knowledge-sharing and learning events.
• Integrate gender equality, inclusion, accessibility and non-discrimination into outreach strategies and communication products.
• Support targeted outreach approaches facilitating participation of women, persons with disabilities and vulnerable groups.
• Promote gender-sensitive and survivor-centred communication practices.
• Support development of outreach content reflecting diverse perspectives and avoiding stereotypes or harm.
• Document and communicate programme results relating to women’s participation and gender-responsive reforms.
• Identify opportunities to strengthen women’s visibility and participation in programme initiatives.
• Monitor outreach and events activities and ensure quality assurance and results-based implementation.
• Support development and use of tools to document participation, audience reach and stakeholder feedback including gender-disaggregated information.
• Coordinate with team members to identify upcoming visibility and stakeholder-engagement opportunities.
• Review terms of reference and technical requirements for communications and event-management service providers.
• Monitor service-provider deliverables and support quality assurance and timely completion.
• Provide substantive inputs on outreach, visibility, events and knowledge products for programme documentation.
• Keep abreast of good practices and emerging approaches in development communication and event management.

Requirements

• A first-level university degree (bachelor's degree) in relevant areas, combined with an additional two years of experience.
• Master's Degree required.
• Fluency in English and Urdu is required.
• Experience in programme outreach, visibility, stakeholder engagement, event coordination, documentation and knowledge management.
• Ability to plan, manage and execute public and private events.
• Knowledge of entitlement travel policies and procedures related to UNDP and other UN agencies.
• Ability to manage events including venue identification, accommodation, logistics, catering, transportation, and cash disbursements.
• Ability to research information and turn it into useful knowledge relevant for context or responsive to a stated need.
• Ability to build and maintain partnerships with wide networks of stakeholders including Governments, civil society, private sector partners, and experts.
• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
• Strong communication skills to tailor messages and choose communication methods depending on the audience.

Skills

• Programme Outreach
• Stakeholder Engagement
• Event Coordination
• Knowledge Management
• Public Event Management
• Private Event Management
• Entitlement Travel Policies
• Venue Identification
• Accommodation Management
• Logistics Management
• Catering Services Coordination
• Transport Management
• Cash Disbursement
• Information Research
• Partnership Building
• Resource Planning
• Protocol Management
• Tailored Communication

Languages

English, Urdu