Project Associate

The Project Associate will support the implementation of the Shifting to Zero Waste Against Pollution (SWAP) Initiative Project, assisting the Project Manager and Project Field Coordinator in day-to-day project activities, reporting, and stakeholder liaison. The role involves administrative, logistical, and coordination support to ensure timely and efficient project delivery.

Responsibilities

• Provide inputs to the preparation of Annual Work Plans (AWPs) under the guidance of the Project Manager and Project Field Coordinator.
• Support the preparation of the annual budgets and procurement plans of the Project.
• Make periodic revisions of AWPs and procurement plans in consultation with Project Manager and Project Field Coordinator.
• Provide general administrative support to ensure smooth running of project management.
• Provide project logistic support for trainings, workshops, stakeholder consultations, study tours, etc.
• Support budget expenditure control by preparing payment and Daily Subsistence Allowance (DSA) documents and reviewing financial reports.
• Control usage of non-expendable equipment and maintain inventories.
• Maintain regular contact with project experts and consultants.
• Provide English translation as required.
• Draft Terms of References and other administrative documentation for procurement.
• Provide logistical support for travel arrangements and manage visa, transportation, accommodation for foreign experts.
• Support implementation and monitoring of site-based joint activities with local stakeholders.
• File and archive all relevant correspondence and project-related documents.
• Support organization and logistical preparation of project activities.
• Coordinate implementation with project partners ensuring effective information flow.
• Organize Project Steering Committee meetings, project meetings, reviews, site visits, and events.
• Compile information on contractor performance and report issues.
• Monitor bottlenecks and propose corrective actions.
• Prepare inputs to APR and compile project reports including monthly, quarterly, donor, and final reports.
• Draft correspondence, notes, briefs, and other documentation.
• Support mainstreaming of gender equality in project activities.
• Prepare inputs to tender documents, technical specifications, terms of references, bills of quantities.
• Provide administrative and documentation support to Implementing Partner and UNDP in procurement processes.
• Perform other duties within functional profile as necessary.

Requirements

• Bachelor's Degree - 4 year(s) experience OR High School certificate- 7 year(s) experience
• Secondary education is required, or University Degree in business administration/economics, engineering, political/social sciences, urban or/and regional planning, climate change, administrative sciences or environmental sciences, or related fields will be given due consideration, but it is not a requirement.
• A minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of progressively responsible administrative or project experience is required.
• Excellent command of office software, such as word processors, spreadsheets, databases.
• Experience in project cycle management in the public or private sector or NGOs or international organizations.
• Experience in at least one climate change, environment or chemicals and waste project.
• Experience in budget planning and monitoring.
• Experience working in UN Organizations.
• Experience in organizing and coordinating events and activities including planning, organizing logistics, and preparing documentation for hybrid, in-person, and online formats.
• Experience in at least 1 project in collaboration with governmental organizations and/or local governments.
• Additional years of experience working with international institutions/organizations.
• Fluency in the UN language of the duty station is required.
• Fluency in the national language of the duty station is required.

Skills

• Project Cycle Management
• Budgeting
• Budget Monitoring
• Event Organization
• Logistics Coordination
• Document Preparation
• Office Applications
• Word Processing
• Spreadsheets
• Databases
• Climate Change Projects
• Environmental Projects
• Chemicals and Waste Projects
• Stakeholder Liaison
• Project Reporting
• Collaboration with Government
• UN Organization Experience

Languages

English, Turkish