Joint Project Coordinator

The Joint Project Coordinator will coordinate and support project activities implemented by UNDP and OHCHR in Bosnia and Herzegovina, ensuring achievement of project objectives, coherence with partners, and quality assurance. The role involves policy advice, project monitoring, reporting, gender mainstreaming, partnership building, and advocacy to support transitional justice, human rights, and peacebuilding processes.

Responsibilities

• Coordinates and supports the project activities implemented by UNDP and OHCHR.
• Coordinates and ensures achievement of the overall project objectives as stated in the project document.
• Ensures coherence and cooperation with the institutional partners and other stakeholders.
• Coordinates activities and liaises closely with partner UN Agencies and the Residence Coordinator’s Office (RCO) to identify and obtain any support and advice required for the management, coordination, planning and implementation of the project.
• Applies programming tools and policies in line with the UN Result-Based Management Approach, prepares annual activity work plans, based on expected year-end outputs in collaboration with the project team.
• Builds, motivates, and leads a high-performing team consisting of the project’s personnel, experts, service providers, and provides input to the heads of agencies regarding the project staff performance appraisals, and ensures interagency coordination.
• Reports to the Steering Committee to assure the overall direction and integrity of the implementation.
• Ensures full accountability, transparency, and the principle of competition in the allocation of resources, procurement of services, works and goods and selection of recipients.
• Ensures that all UNDP project management quality standards are observed and applied in the implementation.
• Complies with security and safety requirements and regulations and ensures the same are respected by the team members.
• Provides conceptual guidance, policy and technical advice to the project team and project counterparts.
• Supports promotion and facilitation of cooperation among participating UN agencies through exchange of information, good practices, peer-to-peer learning and joint coordination meetings.
• Identifies sources of information related to policy-driven issues, identifies and synthesizes best practices and lessons learned directly linked to the project’s objectives to inform the project team and ensure coherence with the project activities.
• Guides the design and implementation of the project’s support to institutional partners and other stakeholders.
• Participates in project-level committees, policy and capacity development working groups and events.
• Ensures strategic synergies and coordination with other relevant interventions.
• Provides technical support to the UN Resident Coordinator/RCO, the heads of participating UN Agencies, Steering Committee and the UNDP’s Portfolio and Sector leaders.
• Advises on issues of further programme development, including writing of concepts and proposals, as well as resource mobilization.
• Reviews on a regular basis schedules and deliverables as articulated in the Annual Work Plan - AWP.
• Ensures close monitoring of activities in line with the monitoring plan, guiding the design and regular use of adequate monitoring tools and systems.
• Monitors UNDP budget, collects budget-related inputs from other UN agencies, verifies the availability of funds, obtains necessary approvals and updates budget-related information.
• Ensures that all project-related issues and risks are identified and reported in a timely manner and suggests corrective measures.
• Ensures timely submission of narrative progress and financial reports, and other reports as may be required by Steering Committee, or the donor.
• Collects and consolidates inputs from OHCHR into narrative and financial reports to the PBF donor.
• Conducts field visits and quality checks of project events, sites and activities implemented by UNDP, and OHCHR, in collaboration with the project team.
• Ensures the existence of successful quality assurance for financial, procurement and administrative processes to attain the Project goals and desired impact.
• Ensures gender mainstreaming throughout the project activities, work plans, budgets, reports, research, analyses and, where specifically relevant, analyse it in detail.
• Supports continuous learning by the team and contributes to the UNDP in-house thematic knowledge and practitioners’ networks.
• Prepares analytical reviews and systematically captures lessons learnt from the implementation, identifying follow-up actions, and submits them for consideration to the Steering Committee.
• Establishes connections of exchange and learning with national and regional local development networks and resource persons.
• Ensures all project products and heritage are duly stored and made available to the broader programme.
• Establishes and maintains good working relations with relevant institutional and organisational partners at state, entity, and local levels, as well as with main international organisations as relevant for the project implementation.
• Maintains regular and ad hoc communication with PBF, in collaboration with RCO/Peace Development Unit.
• Arranges, prepares and follows up on meetings with direct stakeholders such as public officials, service providers, civil society, regional/international professional networks, and others that consolidate wider support to the JP objectives and expand its outreach.
• Promotes inclusive participation and meaningful engagement of stakeholders throughout programme implementation, strengthening national ownership, accountability, and sustainability of social protection interventions.
• Builds and nurtures effective working relationships with institutional counterparts and partners, ensuring programme activities are responsive to beneficiary needs and aligned with national priorities.
• Ensures wide dissemination and visibility of achievements.
• Performs other duties within their functional profile as deemed necessary for the functioning of the Project and the Organization.

Requirements

• Advanced university degree (Master’s degree or equivalent) in Law, Social Sciences, International Relations, Human Rights or any other related field is required; OR a first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying work experience, will be given due consideration in lieu of the advanced university degree.
• Minimum two years (with Master´s degree) or four years (with Bachelor´s degree) of proven project management experience.
• Experience in designing, managing, and coordinating programmes and projects focused on transitional justice, human rights and peacebuilding processes in Western Balkans.
• Previous experience in partnering and interacting with governmental institutions at various government levels.
• Experience in developing strategic frameworks, monitoring mechanisms, or institutional coordination platforms to support policy implementation, accountability, and multi-stakeholder engagement (desirable).
• Experience in resource mobilization, including identifying funding opportunities, preparing donor reports, and supporting donor engagement and partnership development (desirable).
• Proven experience engaging with government institutions, civil society organizations, and international partners, supported by strong communication, coordination, and facilitation skills (desirable).
• Experience integrating gender equality, human rights, inclusion, and diversity principles into programme and project design and implementation (desirable).
• Demonstrated experience working with UNDP or other United Nations entities (desirable).
• Fluency in English and any official languages of Bosnia and Herzegovina (Bosnian/Croatian or Serbian) is required.

Skills

• Project Management
• Programme Design
• Transitional Justice
• Human Rights
• Peacebuilding Processes
• Government Partnership
• Strategic Framework Development
• Tracking Mechanisms
• Institutional Coordination
• Resource Mobilization
• Donor Reporting
• Donor Engagement Strategies
• Stakeholder Engagement
• Communication
• Coordination
• Facilitation
• Gender Equality Integration
• Inclusion Principles
• Diversity Principles
• Policy Advice
• Project Monitoring
• Reporting
• Partnership Building
• Advocacy

Languages

English, Bosnian, Croatian, Serbian