Human Resources Assistant - Open to Internal and External Candidates

The HR Assistant supports recruitment processes, onboarding, knowledge sharing, and maintaining HR records within the UNDP Egypt office to enhance operational efficiency and service delivery. The role ensures compliance with UN/UNDP HR policies and contributes to effective HR services.

Responsibilities

• Ensures implementation of HR strategies through full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
• Inputs to business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in HR management.
• Acts as focal point for local recruitments and internship selection process.
• Processes applications for vacancies, including preparing and maintaining case files for candidates, arranging exams and interviews.
• Assists in evaluation and screening of candidate applications.
• Assists in filling of posts, including initiating and following up on reference checks and academic qualifications, and preparing recruitment documentation.
• Maintains vacancy announcement files and tracks status of vacancy announcements.
• Assists in post classification and recruitment requests through UNall and coordinates with GSSC on recruitment matters.
• Creates/updates positions in HR software, associates positions to chart fields (COAs), updates COA information and labour schedule updates.
• Assists in contract extension requests through UNall and coordinates with GSSC on HR transactional work.
• Maintains proper filing system for HR records and documents.
• Monitors and maintains accurate office attendance records.
• Provides information for cost-recovery for HR services provided by UNDP to other units or Agencies.
• Assists in monitoring completion status of UNDP mandatory courses and follows up on completion.
• Assists in onboarding and offboarding activities for the CO.
• Supports HR unit activities for staff wellbeing.
• Drafts and/or processes a variety of correspondence and communications.
• Provides backup functions to HR team during absences.
• Prepares supporting documents for HR related payments.
• Undertakes research in HR related issues and assists in preparation of notes/reports.
• Performs general support duties as assigned.
• Participates in training for operations/programme/projects staff on HR issues.
• Synthesizes lessons learnt and best practices in HR.
• Contributes to knowledge networks and communities of practice.

Requirements

• Secondary education is required. OR A university degree (bachelor´s degree) in Human Resources, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement.
• Minimum of 5 years (with secondary education) or 2 years (with bachelor’s degree) of relevant HR experience at the national or international level is required.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP.
• Prior relevant working experience with the UN/UNDP, an international organization or an international NGO is desirable.
• Experience in handling of web-based management systems/ERP (e.g Quantum) is desirable.
• Direct experience applying and ensuring compliance with UN/UNDP rules, regulations, policies, and procedures is desirable.
• Practical experience with the full range of administrative tasks, including processing HR transactions, managing contracts, tracking positions, and handling staff entitlements and benefits is desirable.
• Specialized certification in HR is desirable.

Skills

• Human Resources Administration
• Recruitment Support
• Onboarding Process
• HR Record Maintenance
• HR Transactions
• Contract Management
• Staff Entitlements
• Benefits Administration
• UNDP HR Policies Compliance
• ERP Systems
• Web-based Management Systems
• MS Word
• Excel
• HR Policy Implementation
• International HR Experience

Languages

English, Arabic