Driver-Security Clerk

The Driver-Security Clerk provides reliable and safe driving services using soft skin and armoured vehicles, supports logistical and administrative functions, and ensures vehicle maintenance and security compliance in a high-risk environment in Ukraine. The role supports UNDP's emergency response and crisis management efforts across multiple locations.

Responsibilities

• Provide timely, reliable, and secure transportation using soft skin and armoured vehicles within the city and to the regions, including overnight trips where required, under conditions of increased security threats.
• Transport UNDP/UN personnel, consultants, guests, and visitors as authorized by the UNDP Country Office (CO) and UNDSS.
• Ensure that all instructions regulating safe driving behaviour, Rules of the Road, and UN Security policies and procedures for Ukraine, particularly in relation to transportation of UN personnel, are strictly followed.
• Ensure that the vehicle is not left unattended while on mission and conduct a 360-degree vehicle sweep before and after any movement.
• Ensure that the assigned vehicles are in good operational condition: conduct daily checks (oil, fuel, brakes, tyres, battery, tool kits, etc) on all assigned vehicles before the commencement of any trip/mission and report any defects to the Transportation Assistant and Administrative Associate for immediate repairs and maintenance.
• Perform routine daily vehicle maintenance and carry out minor emergency mechanical repairs, as required.
• Maintain daily vehicle logs (mileage, fuel consumption, travel routes, signature of passengers) and submit logs to the direct supervisor on a timely basis.
• Ensure that repair and maintenance services of armoured/soft vehicles are performed on a timely basis and with authorization from the direct supervisor.
• Ensure that the vehicle has valid insurance and a first aid kit.
• Ensure that the vehicle is equipped with sufficient Personal Protection Equipment (PPE) for all the passengers and the driver, at least one trauma bag, and, where required by the applicable Security Risk Management (SRM) measures, at least one operational satellite communication solution (e.g. VHF radio, a satellite phone or Starlink).
• Assist in vehicle history records preparation, collecting all vehicle-related documentation (scanned copies of invoices, receipts, acts, insurance certificates, etc.)
• Assist in the organization of logistical preparation of field trips, visiting missions, etc.
• Provide a full range of logistical support, including all necessary provisions for large VIP missions.
• Provide transportation-related support to official personnel and visitors arriving at the train station and facilitate their field travel arrangements.
• Assist in reviewing records related to in-country missions and field trips.
• Raise security clearance requests in the TRIP system for field missions in accordance with applicable security procedures.
• Load/unload light cargo delivered by the vehicle.
• Support emergency and contingency planning for UNDP road movements and participate in the assigned security capacity-building events and trainings.
• Conduct security briefings for missions if a security professional is not present in accordance with UN Travel SOPs.
• Assist in general maintenance of the office premises.
• Provide clerical support to operational and project activities.
• Drive UNDP vehicle for delivery and collection of mail, documents, pouches, equipment, and other administrative tasks upon request of the direct supervisor.
• Demonstrate respect for gender equality in professional interactions, identify and address sexism and gender discrimination.

Requirements

• Bachelor's Degree - 1 year(s) experience OR High School certificate- 4 year(s) experience
• Secondary Education is required; OR University Degree (Bachelor’s degree) in Logistics, Transport, Security or other related fields will be given due consideration, but it is not a requirement.
• Valid Ukrainian driving license categories B and C/C1 (valid for driving both soft skin and armoured vehicles up to 5,500 kg) is required.
• Minimum 4 years (with Secondary Education) or 1 year (with Bachelor’s degree) of professional driving experience is required.
• A safe driving record.
• Proven track record of sound knowledge of driving rules and regulations and skills in minor vehicle repair.
• Proven knowledge of radio procedures and radio equipment use.
• Experience in the use of computers and office software packages (MS Word, Excel).
• Desirable: Experience of driving armoured vehicles.
• Desirable: Experience of driving in conflict-affected areas.
• Desirable: Experience in providing logistical support, including all necessary arrangements for large-scale VIP missions conducted in convoy.
• Desirable: Experience of working with international organizations/projects.
• Desirable: Experience of working with and knowledge of protocol and customs issues.
• Desirable: Demonstrated prior experience in supporting security logistics and administrative work.
• Fluency in Ukrainian and English is required

Skills

• Professional Driving Experience
• Safe Driving
• Vehicle Maintenance
• Minor Vehicle Repairs
• Driving License Categories B and C
• Radio Communication Procedures
• Radio equipment operation
• Logistical Support
• Convoy Operations
• Office Applications
• MS Word
• MS Excel
• Security Logistics
• Administrative Support
• Driving armoured vehicles
• Driving in conflict areas
• Protocol Knowledge
• Customs Procedures

Languages

Ukrainian, English