Associado(a) de Cerimonial e Eventos

The Associate for Ceremonial and Events will support the planning, organization, and execution of institutional events and missions within the programs and projects, ensuring proper logistical, protocol, and administrative coordination in close collaboration with CNJ and UNDP teams. The position is remote within Brazil, with possible national travel for event coverage.

Responsibilities

• Plan and coordinate operational activities and logistics for institutional events within programs and projects, especially those in partnership with courts.
• Ensure alignment of actions with schedules, guidelines, and objectives for each event, collaborating with CNJ Ceremonial and Events Secretariat and involved teams.
• Organize periodic alignment meetings with internal and external teams to ensure compliance with protocol, ceremonial, and logistical aspects of events.
• Prepare and manage protocol and administrative documents, including execution plans, operational schedules, data collection forms, scripts, authority lists, and post-event executive reports.
• Manage procurement, contracting, and supply processes for events, including market research for suppliers and service providers.
• Support administrative guidance and follow-up on expense reporting and accountability for speakers, participants, and contracted suppliers.
• Provide on-site operational support and monitoring for national and international missions and events, resolving issues promptly.
• Support inter-institutional coordination and negotiation related to project external agendas.
• Collect data and apply monitoring and evaluation tools for event satisfaction and results.
• Maintain organized physical and digital archives of technical, photographic, and documentary event records.
• Assist communication and knowledge management teams in consolidating reports and disseminating results.

Requirements

• Bachelor's Degree with 4 years of relevant experience OR High School certificate with 7 years of relevant experience
• Minimum 7 years (for High School) or 4 years (for Bachelor's Degree) of professional experience in organizing and executing events and/or ceremonial activities, including logistical planning, reception organization, participant and authority management, document and material preparation for events, and operational execution monitoring.
• Experience in organizing and executing institutional events and/or official missions.
• Experience in liaising and maintaining relationships with multiple stakeholders, including public institutions, partners, and suppliers.
• Experience with MS Office Suite.
• Fluency in Portuguese is required.
• Fluency in English or Spanish is considered an advantage.
• Experience working with public authorities, especially in the Justice sector, is desirable.
• Experience organizing technology and innovation events is desirable.
• Experience in process structuring is desirable.
• Experience in organizing, recording information, and producing reports and other management documents is desirable.

Skills

• Event Planning
• Ceremonial Activities
• Logistics Planning
• Reception Organization
• Participant Management
• Authority Management
• Document Preparation
• Material Preparation
• Operational Execution Monitoring
• Institutional Event Management
• Official Mission Coordination
• Stakeholder Liaison
• Supplier Management
• Microsoft Office Suite
• Process Structuring
• Report Writing
• Public Authorities Coordination
• Justice Sector Experience
• Technology Event Organization
• Innovation Events Management

Languages

Português, Inglês