Asistente de Logistica (Latidos del Barrio)

The Asistente de Logistica will provide operational and administrative support to the implementation of the Latidos del Barrio project, managing logistics activities, inventory control, event support, and ensuring efficient operation of project centers. The role contributes to timely and effective programmatic and community activities.

Responsibilities

• Support the logistical organization of meetings, workshops, training sessions, events and community activities.
• Prepare, organize and distribute materials, equipment and supplies required for project activities.
• Support the logistical coordination of transport for personnel, materials and equipment for scheduled activities.
• Prepare spaces where meetings, training and events are held, verifying availability of furniture, equipment and materials.
• Provide operational support during activity execution, contributing to their development according to established planning.
• Maintain updated inventory of materials, supplies, equipment and assets assigned to the project.
• Support receipt, storage, classification and dispatch of goods, verifying their condition and quantities.
• Record inventory movements and maintain updated controls.
• Verify availability of materials and supplies before activities and report replenishment needs timely.
• Collaborate in receipt and verification of purchased goods ensuring they meet specifications and quantities requested.
• Support preparation, collection and filing of delivery minutes, forms, logistical records and related documentation.
• Prepare periodic reports on inventories, material distribution and logistical activities performed.
• Monitor proper use of materials and equipment assigned to project activities.
• Maintain organized and updated physical and digital records related to logistics management.
• Support compliance with administrative, logistical and internal control procedures established by the organization.
• Support creation, sharing and strengthening of knowledge and capacity development relevant to the project.
• Participate in training and organize informational sessions on internal procedures for project staff.
• Support other capacity strengthening activities including design and delivery of tools, workshop materials or platforms leveraging collective intelligence of communities and mobilizing action.
• Support dissemination and exchange of relevant data and lessons learned within the country office and regionally.
• Stay informed of emerging best practices nationally, regionally and internationally related to the project work.
• Make valuable contributions to knowledge networks and communities of practice.
• Support collection and systematization of project knowledge, products and tools and their wide distribution to partners.
• Perform other functions within functional profile necessary for efficient office and organizational operation.

Requirements

• Secondary education completed is required.
• University studies (Bachelor's degree) in Logistics, Operations, Administration, Industrial Engineering or related disciplines will be given due consideration but is not a requirement.
• Technical training in the aforementioned areas is desirable.
• Minimum five (5) years of proven experience in logistics and operational coordination with secondary education completed or two (2) years with a completed bachelor's degree.
• Experience in the use of computer tools such as MS Office (Word, Excel, PowerPoint, Outlook, Teams).
• Experience in inventory control, receipt, storage, dispatch and registration of materials, equipment, supplies and assets using physical controls and/or registration systems is desirable.
• Experience in the preparation and management of reports, minutes, forms, logistical records and physical and digital archives ensuring compliance with administrative and internal control procedures is desirable.
• Experience providing operational support in the implementation of development, social, community or institutional projects, including coordination of activities in the field and monitoring the proper use of assigned resources is desirable.
• Experience in United Nations system agencies, multilateral organizations and/or public sector is desirable.
• Fluency in Spanish is required.

Skills

• Logistics Coordination
• Operational Support
• Inventory Management
• Material Receipt and Storage
• Dispatch Management
• Registration Systems
• Report Preparation
• Administrative Procedures
• Internal Control Procedures
• Event Support
• Project Activity Coordination
• Resource monitoring
• Microsoft Office Suite
• Word
• Excel
• Power Point
• Outlook
• Teams

Languages

Spanish