Administration and Finance Analyst

The Administration and Finance Analyst will support the Energy Investment Program Manager in the day-to-day operations, reporting and activities, ensuring efficient execution of the Sustainable Energy 2 Program against donor-committed timelines. The role involves financial management, administrative support, procurement, compliance, and coordination with partners and stakeholders.

Responsibilities

• Assist in standardizing finance and accounting systems in accordance with UNDP and UNCDF procedures.
• Support preparation of annual work plans, budgets, budget revisions, procurement plans, and ensure proper system entry.
• Review budget revisions, financial plans, and ensure timely reporting and submission to relevant stakeholders.
• Assist in monitoring project expenditure and cash flows to ensure compliance with approved budgets.
• Support quarterly Fund Authorization and Certification of Expenditures (FACE) reviews, cashbook and bank reconciliations.
• Prepare and maintain detailed financial records and reports, ensuring accuracy and completeness.
• Prepare and monitor budgets, financial forecasts, and expenditure reports.
• Ensure support in compliance with UNCDF/UNDP financial regulations and donor requirements.
• Support the consolidation of investee financial reports to inform annual financial reporting and plans, to the donor and to UNCDF.
• Support procurement processes, including preparation of requests for quotations/proposals and contract management in adherence to procurement policies and procedures.
• Maintain accurate records of procurement activities and vendor performance in line with UNCDF standards.
• Oversee office operations, logistics, and asset management.
• Assist with events management, travel arrangements, and documentation and records management.
• Facilitate communication between project teams and partners.
• Facilitate internal and external audits, ensuring timely submission of required documentation.
• Support the implementation of risk management and compliance measures.
• Support data collection for companies during due diligence process, when necessary.
• Provide administrative and financial input for program planning and reporting.
• Liaise with partners, government counterparts, and stakeholders on financial and administrative matters.
• Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Requirements

• A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master´s) University Degree in Finance and/or Accounting is required.
• A first-level university degree (Bachelor’s degree) in the above fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
• Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.
• Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).
• Candidates with MBA or master’s in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.
• Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of Finance and Operations in a national or international organization implementing the development projects, and/or leading and managing projects.
• Experience with UN agencies or international organizations is desired.
• Familiarity with energy, climate, or investment-related programs is desired.
• Knowledge of financial management systems and procurement procedures is desired.
• Experience with UNCDF/UNDP rules and procedures is an advantage.
• Knowledge of Enterprise Resource Planning (ERP) systems (e.g., Atlas, Quantum) is desired.
• Strong financial analysis and reporting skills/experience is desired.
• Experience in finance, programme support, management advisory services and managing staff and operational systems is desired.
• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages is desired.
• Fluency in French and English is required.

Skills

• Professional Accountancy Qualification
• Finance Training and Certification Programme
• UNDP Accountancy and Finance Test
• Financial Management Systems
• Procurement Procedures
• Enterprise Resource Planning
• ATLAS
• QUANTUM
• Financial Analysis
• Financial Reporting
• Programme Support
• Management Advisory Services
• Staff Management
• Operational systems management
• Office Packages
• MS Word
• Excel
• Spreadsheet Packages
• Database Packages

Languages

French, English