Executive and Administrative Assistant

The Executive and Administrative Assistant supports the UN Women Country Office operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The role includes providing general administration and operations support, coordinating administrative Human Resources services, and providing executive support to the head of office.

Responsibilities

• Provide general administration and operations support to the CO in compliance with UN Women rules, regulations, policies, and procedures including organizing shipments, customs clearance, travel arrangements, and administrative support to conferences and premises maintenance.
• Coordinate and organize administrative Human Resources services including providing information and guidance on HR strategies, maintaining position data, recruitment processes, attendance and leave management, contract extensions, payroll coordination, staff separation processes, and learning and development support.
• Provide high-quality executive support to the UN Women Country Representative including calendar management, meeting organization, communication facilitation, drafting correspondence, supporting external relations and partnership activities, and providing translation and interpretation support.
• Perform other duties within the functional profile as necessary for efficient functioning of the Office and Organization.

Requirements

• Completion of secondary education is required.
• Bachelor’s degree in business administration or related fields is desirable.
• At least 6 years with secondary education or 3 years with bachelor’s degree of progressively responsible experience in administration, procurement, HR, or logistic support service is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Fluency in English is required.
• Fluency in Kyrgyz is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Skills

• Administrative Support
• Procurement Support
• Human Resources Support
• Logistic Support
• Office Applications
• MS Word
• Excel
• ERP System Experience
• Oracle Cloud
• Executive Support
• Operations Support

Languages

English, Kyrgyz