Vendor & Procurement Specialist

The Office of Investment Management (OIM) of the United Nations Joint Staff Pension Fund (UNJSPF) seeks a Vendor & Procurement Specialist Consultant to support and enhance vendor financial management, procurement coordination, contract administration, and related governance processes. The consultant will provide operational support for vendor invoicing and procure-to-pay activities, assess and optimize existing processes, develop operating models and standard operating procedures, support automation and technology initiatives, and strengthen procurement governance, reporting, and stakeholder coordination across the organization.

Responsibilities

• Conduct a comprehensive assessment of the current vendor invoicing, accounts payable coordination, and contract administration functions.
• Document the current-state processes, stakeholder roles and responsibilities, and systems.
• Identify process inefficiencies, control gaps, bottlenecks, and opportunities for standardization and automation.
• Develop a future-state Operating Model for vendor financial management, including governance, roles and responsibilities (RACI), SOPs, internal controls, service levels, and performance metrics.
• Develop an implementation roadmap and support the transition to the future-state operating model, including change management activities.
• Manage and support day-to-day vendor invoicing activities, including requisition and shopping cart creation, purchase order tracking, invoice verification, reconciliation, and payment coordination.
• Monitor invoice processing activities to ensure accuracy, timeliness, compliance, and alignment with budget controls.
• Develop and maintain operational dashboards and reporting to track invoice processing, procurement activities, and key performance indicators.
• Coordinate with Finance, Procurement, Legal, Risk, Vendor Owners, and Business Units to support vendor financial and procurement activities.
• Assess existing tools and processes supporting vendor management, procurement coordination, contract management, and invoice processing.
• Evaluate technology solutions that support integrated Source-to-Contract (S2C) and Procure-to-Pay (P2P) processes, including contract lifecycle management, vendor management, invoice automation, workflow, and approval solutions.
• Develop business requirements, evaluation criteria, recommendations, and supporting documentation for potential Requests for Information (RFIs) and Requests for Proposals (RFPs).
• Define and implement a standardized procurement coordination framework, including workflows, governance mechanisms, SOPs, templates, trackers, reporting processes, and performance indicators.
• Establish mechanisms to improve procurement planning, demand management, tracking, transparency, and compliance.
• Maintain centralized repositories for procurement-related documentation, records, and reporting.

Requirements

• University degree (Master’s degree or equivalent) in Procurement, Supply Chain Management, Business Administration, Finance, or a related field.
• A first-level university degree combined with relevant experience may be accepted in lieu of an advanced degree.
• Professional certifications in Procurement or Supply Chain Management (e.g., CIPS, CPSM, or equivalent) are highly desirable.
• English is required at UN Level II.

Skills

• Vendor Financial Management
• Procurement Coordination
• Contract Administration
• Procure-to-Pay Process
• Process Assessment
• Process Optimization
• Operating Model Design
• Standard Operating Procedures Implementation
• Procurement Governance
• Procurement Reporting
• Stakeholder Coordination
• Automation Support
• Technology Initiatives Support
• Procurement
• Supply Chain Management
• Finance Management
• Vendor Invoicing
• CIPS Certification
• CPSM Certification

Languages

English