Programme Management Assistant, G6

The Programme Management Assistant supports planning and implementation activities for complex departmental programme/project initiatives within the Sustainable Development Section of OHCHR. Responsibilities include programme/project administration, budget monitoring, coordination, reporting, and providing administrative and logistical support for meetings and human resources management.

Responsibilities

• Provides assistance in support of planning and implementation activities/processes for large and complex departmental programme/project initiatives.
• Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/projects and related topics.
• Assists in coordination of programme/project planning and preparation; monitors status of proposals; ensures project documents are completed and submitted for approval.
• Assists in preparation and analysis of programme/project budget proposals; interprets budget guidelines; reviews and coordinates submissions ensuring completeness and justification.
• Assists in monitoring and evaluation of programmes/projects; tracks and analyses data related to accounting records, outputs, resources, deviations; prepares revised budget estimates and reports on expenditures.
• Collaborates with managers on performance reporting; liaises on interpretation of activities/services scheduled in planning instruments; ensures completeness and accuracy of data submitted.
• Drafts programme/project summaries; coordinates review, clearance, and publication processes including translation.
• Serves as focal point for administrative coordination involving liaison with organizational units for travel arrangements, payments, procurement, and other administrative actions.
• Prepares, maintains, and updates files and databases; generates reports, statistical tables, and background materials.
• Drafts correspondence and communications related to programme/project administration and unit contributions for reports.
• Provides assistance to Chief of Section on Human Resources Management matters.
• Reviews entitlements-related claims and reports.
• Provides advice and guidance to staff on administrative procedures and liaises with central administrative services.
• Provides logistical and administrative support to HRC intersessional meetings, workshops, and trainings.
• Assists in electronic dissemination of programs, schedules, and calendar of events using innovative tools.
• Prepares, processes, and follows up on administrative arrangements related to official travel.
• Provides guidance and training to new/junior staff.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent.
• A minimum of seven (7) years of experience in programme or project administration, technical cooperation or related area is required.
• The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher.
• A minimum of three (3) years of experience in budget management and monitoring is required.
• A minimum of three (3) years experience in working with field offices is required.
• A minimum of four (4) years of work experience in an International Organization such as the United Nations Common system is desirable.
• A minimum of three (3) years of experience in human resources activities, including recruitment and/or contract management, is desirable.
• A minimum of three (3) years of experience working with Enterprise Resource Planning (ERP) systems, such as Umoja and Inspira, is desirable.
• Experience in organizing intergovernmental meetings is desirable.
• English and French are required at UN Level III for reading, writing, listening, and speaking.

Skills

• Programme Administration
• Project Administration
• Technical Cooperation
• Budget Management
• Budget Monitoring
• Field Office Coordination
• International Organization Experience
• Human Resource Activities
• Recruitment
• Contract Management
• Enterprise Resource Planning
• Umoja
• Inspira
• Intergovernmental Meeting Organization

Languages

English, French