Procurement Officer

The Procurement Officer, P-4, is responsible for procurement and contracting activities within the United Nations Support Office in Haiti (UNSOH). The role involves managing complex procurement contracts, providing technical advice, conducting negotiations, and contributing to procurement policy development.

Responsibilities

• Serves as a senior procurement and contracting expert with responsibility for the procurement of a wide variety of supplies and services associated with complex (technically and legally) contracts and procurement activities.
• Provides technical advice on procurement activities to officials of substantive units during all phases of the procurement cycle.
• Analyzes and evaluates procurement requests and ensures appropriateness of technical specifications.
• Develops and prepares highly complex contracts for procurement of non-routine and technologically advanced commodities or services; issues international tender invitations; evaluates responses to tender, and makes recommendations for finalization of purchases and award of contracts; within delegated authority, signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized limit, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
• Develops tactical approaches to contracts, as well as methods for their application, based on market research.
• Contributes to development of institutional procurement policies and procedures; develops standards and criteria for the evaluation of goods, services, supplier capacity, etc.
• Maintains under constant examination production patterns in exporting countries; evaluates the productive capacities and performance of manufacturers to identify supply sources.
• Conducts or coordinates all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.
• Provides direction and guidance to more junior staff.

Requirements

• Advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, engineering, law or a related field.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Professional certification in supply chain such as Chartered Institute of Purchasing and Supply certification (CIPS Level 4) or another equivalent is required.
• A minimum of seven years of progressively responsible experience in procurement, contract management, contract administration or logistics and supply chain management or related area is required.
• A minimum of two consecutive years of experience within the last five years conducting international tender exercises to award contracts for procurement of complex goods and services is required.
• Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar system and/or working with e-tendering systems such as Ariba or similar system is desirable.
• Experience in managing a multicultural team at country or global level is desirable.
• Experience in the United Nations system or a comparable international organization is desirable.
• Experience in sourcing, cleaning and preparing data, selection and developing visualization/ metrics in procurement, and/ or supply chain management is desirable
• English is required at UN Level II proficiency in reading, writing, listening and speaking.
• Spanish is desirable at UN Level I proficiency in reading, writing, listening and speaking.

Skills

• Procurement Management
• Contract Management
• Contract Administration
• Supply Chain Management
• International Tendering
• Enterprise Resource Planning
• SAP
• E-tendering Systems
• Ariba
• Data Preparation
• Data Cleaning
• Data Visualization
• Procurement Metrics
• CIPS Level 3
• Multicultural Team Leadership
• Procurement Policy Development
• Negotiation

Languages

English, Spanish