Procurement Officer

The Procurement Officer serves as a senior procurement and contracting expert responsible for managing complex procurement activities related to facilities management, property leasing, and engineering design and construction. The role involves providing technical advice, developing contracts, conducting negotiations, and contributing to procurement policy development within the United Nations Secretariat.

Responsibilities

• Serves as a senior procurement and contracting expert with responsibility for the procurement of a wide variety of supplies and services associated with highly complex (technically and legally) contracts and procurement activities.
• Provides technical advice on procurement activities to officials of substantive units during all phases of the procurement cycle.
• Analyzes and evaluates procurement requests and ensures appropriateness of technical specifications.
• Develops and prepares highly complex contracts for procurement of non-routine and technologically advanced commodities or long-range services; issues international tender invitations; evaluates responses to tender, and makes recommendations for finalization of purchases and award of contracts; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
• Develops new tactical approaches to contracts, as well as new methods for their application, based on market research.
• Contributes to development of institutional procurement policies and procedures; develops standards and criteria for the evaluation of goods, services, supplier capacity, etc.
• Maintains under constant examination production patterns in exporting countries; evaluates the productive capacities and performance of manufacturers to identify supply sources.
• Establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.
• May carry out consultancy missions to the field.
• Provides direction and guidance to more junior staff.

Requirements

• An advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, commercial law or a related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Professional certification in supply chain such as Chartered Institute of Purchasing and Supply certification (CIPS Level 4) or equivalent is required.
• A minimum of two years of experience in conducting international tender exercises to award contracts within the last five years is required.
• A minimum of two consecutive years of experience in conducting international tender exercises to award contracts in the area of facilities management, property leasing, and engineering design and construction is required.
• Experience in sourcing, cleaning and preparing data, selection and developing visualization/metrics in procurement, and/or supply chain management is desirable.
• At least seven years of experience in procurement, contract management, logistics or supply chain management, or related field is required.
• Experience managing teams responsible for complex international procurement in the UN system or comparable international organization is desirable.
• Experience in data collection, cleaning, preparation, selection and visualization in procurement or supply chain management is desirable.
• English language proficiency at UN Level II in reading, writing, listening and speaking is required.

Skills

• International Tendering
• Contract Management
• Facilities Procurement
• Property Leasing Procurement
• Engineering Procurement
• Supply Chain Management
• Procurement Policy Development
• Contract Negotiation
• Data Cleaning
• Data Preparation
• Data Visualization
• Procurement Metrics
• Team Management
• CIPS Certification
• Commercial Law
• Business Administration
• Public Administration
• Commerce

Languages

English