Movement Control Assistant, FS5

The Movement Control Assistant is responsible for coordinating and supervising the movement of passengers and cargo within the United Nations Interim Force in Lebanon (UNIFIL). Duties include planning transportation, supervising cargo warehouse activities, coordinating inbound and outbound deliveries, and ensuring compliance with UN rules and safety procedures.

Responsibilities

• Receives customer requests for transportation of passengers and cargo within and/or outside a field mission.
• Assists in planning and scheduling the movement of passengers and cargo from military and police units.
• Assists in determining the most efficient and cost-effective modes of transportation.
• Coordinates transportation activities with Aviation, Transport Units and commercial service providers.
• Liaises with UN units, non-government and government organizations on immigration and customs matters.
• Analyzes projected passenger and cargo flows to estimate required resources.
• Records statistical data on movement of passengers and cargo.
• Monitors contracts for transportation support and participates in vendor performance evaluation.
• Supervises activities of the Cargo Warehouse including receipt, registration, preparation, and labeling of cargo.
• Supervises a team of movement control assistants, passenger clerks and cargo handlers.
• Monitors passenger and cargo handling services ensuring compliance with UN rules and safety procedures.
• Compiles passenger and cargo manifests and communicates them to relevant personnel.
• Monitors loading of aircraft, vehicles and vessels according to manifests.
• Briefs passengers on schedules, routes, timing and safety requirements.
• Monitors check-in and check-out activities for passengers and cargo.
• Participates in integrated search and rescue operations and coordinates readiness of personnel and equipment.
• Maintains electronic databases and ensures availability of reference documents.
• Participates in development of standard operating procedures and budget proposals for movement control operations.
• Prepares operational plans, performance reports, and responses to audit observations.
• Develops technical specifications for goods and services and evaluates vendor proposals.
• Conducts inventories and physical annual checks of facilities and equipment.
• Assists in coordination of inbound and outbound freight activities according to mission supply chain plan.
• Confirms delivery status with vendors and reviews shipment documents.
• Tracks and updates delivery information in ERP system to provide status overview.
• Identifies and resolves issues delaying deliveries with all parties concerned.
• Confirms delivery dates and quantities and provides delivery confirmation documents.
• Assists in planning movements, raising shopping carts and drafting statements of work for freight forwarding services.
• Assists in coordination of customs, transport and movement control activities related to shipments.
• Ensures compliance with Environmental and Waste Management policies and Environment Strategy objectives.

Requirements

• High school diploma or equivalent is required.
• A valid IATA and/or IMO dangerous goods certificate is required.
• A valid driver's license and Forklift operator license are required.
• Operating Forklift is required.
• A minimum of eight (8) years of progressively responsible experience in movement control, multi-modal transportation, logistics management or a related field is required.
• Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods including packaging and documentation is required.
• Experience in troop rotation planning, execution and assessment by air, road, and sea in an international post-conflict, conflict area is required.
• Experience in driving a variety of makes and models of vehicles, including operating MHE and other kinds of motorized vehicles is required.
• Experience in at least (2) two modes of transport (air, sea, road, and rail) including the planning, coordination and executing of large-scale military personnel and/or cargo movement operations at the international level is required.
• Experience in using Enterprise Resource Planning (ERP) systems such as SAP, including supply chain modules such as a Transportation Management (TM) module or equivalent is desirable.
• English language proficiency at UN Level III in reading, writing, listening, and speaking is required.

Skills

• Movement Control
• Multi-modal Transportation
• Logistics Management
• IATA Dangerous Goods Handling
• IMO Dangerous Goods Handling
• Dangerous Goods Packaging
• Dangerous Goods Documentation
• Troop Rotation Planning
• Troop Rotation Execution
• Troop Rotation Assessment
• Forklift Operation
• Driving motorised vehicles
• Military Personnel Movement
• Cargo Movement Operations
• Air Transport
• Sea Transport Operations
• Road Transport Management
• Rail Transport
• Enterprise Resource Planning
• SAP
• Transportation Management Module
• Cargo Warehouse Supervision

Languages

English