Management and Programme Analysis Assistant

The Management and Programme Analysis Assistant supports programme/project planning, coordination, and administrative activities within the Business Transformation and Accountability Division of DMSPC. The role involves compiling and analyzing data, monitoring project status, preparing reports, and providing general office assistance to ensure efficient programme implementation and accountability.

Responsibilities

• Assists in the coordination of programme/project planning and preparation work related to business transformation and accountability activities; monitors status of proposals and documentation for review and approval.
• Compiles, summarizes, and presents basic information/data on specific programmes/projects and related topics or issues.
• Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
• Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with diverse organizational units.
• Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, and brings to management's attention.
• Drafts correspondence on project-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries.
• Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings and workshops; handles routine administrative tasks such as maintaining attendance records and assessing telephone billing.
• Provides guidance/training to new/junior staff.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent.
• A minimum of five years of experience in programme or project administration, administration, or related area is required.
• The minimum years of relevant experience is reduced to three years for candidates who possess a first-level university degree or higher.
• Experience in researching, compiling and analyzing data is required.
• Experience with Excel and Power BI for advanced data analysis and reporting is required.
• One year or more of experience in data analytics or related area is desirable.
• Experience working within the United Nations common system or in a comparable similar international, intergovernmental or multicultural organization is desirable.
• English is required at UN Level II for reading, writing, listening, and speaking.

Skills

• Programme Administration
• Project Administration
• Data Analysis
• Data Compilation
• Excel
• Power BI
• Report Preparation
• Project Monitoring
• Research
• Office Management

Languages

English