Information Management Intern

Assist in monitoring information to ensure compliance and accuracy of data, drafting documentation and SOPs, gathering user requirements, supporting grant management, handling official correspondence, researching and presenting information, and assisting with analysis related to donor contributions.

Responsibilities

• Assist in monitoring information in OCT to ensure compliance and accuracy of data in accordance with the signed agreements
• Assist in drafting various documentation and SOPs related DRS/GMU processes and OCT system, aimed at enhancing and streamlining the grants management cycle and other related processes
• Assist in gathering user requirements to enhancements OCT reporting on OCHA funding
• Support the grant management unit in processing agreement grants, if requested, reviewing proposals, and following up on unpaid pledges
• Assist in drafting and handling official correspondence for/from donors
• Research and present information on specific topics
• Assist with various type of analysis related to donor contributions to OCHA

Requirements

• Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher)
• Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent)
• Field of study closely related to the type of internship applied for is required
• Capacity to review large volumes of information in excel format is desirable
• Good knowledge of standard software applications, especially Excel, MS Word, MS PowerPoint and MS Teams is required
• Fluency in spoken, written, read and understand English is required for the internship
• Knowledge of an additional official UN language is an advantage

Skills

• Information Management
• Data Review in Excel
• Excel
• MS Word
• MS PowerPoint
• MS Teams
• Document Drafting
• Standard Operating Procedures Implementation
• User Requirements Gathering
• Grant Management Support
• Official Correspondence Handling
• Research
• Data Analysis
• Donor Contributions Analysis

Languages

English, French