Human Resources Officer, FS6

The Human Resources Officer is responsible for managing recruitment processes, staffing table management, HR audit, performance management, administration of entitlements and benefits, reporting and data management, administration of justice, and other HR related duties within the United Nations Support Office in Haiti. The role supports the Gang Suppression Force, BINUH, Haitian National Police, Haitian Armed Forces, and provides technical assistance to the OAS.

Responsibilities

• Manages recruitment processes including coordinating with client offices in forecasting and identifying vacancies, preparing job openings, reviewing, and screening of candidates.
• Reviews job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents.
• Conducts preliminary review, prepares, and submits recruitment cases to Field Central Review Bodies (FCRB).
• Arranges and conducts interviews for selection of candidates.
• Reviews recommendation on the selection of candidate by client offices.
• Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and establishing new procedures on recruitment and staff selection.
• Administers the recruitment of affiliate personnel such as Consultants, international Individual Contractors, Gratis personnel.
• Updates staffing table on regular basis ensuring all staffing changes are properly and accurately processed in Umoja system.
• Coordinates with Budget and Finance Section in preparation of the staffing component of mission's annual budget.
• Initiates, prepares, and processes posts and staff movement forms to reflect actual assignments of staff and in compliance with approved reassignment and deployment of workforce.
• Reconciles staffing discrepancies and returned borrowed posts in coordination with hiring sections.
• Certified requests for extension of appointment against approved and budgeted international and national posts.
• Liaises with counterparts in UNHQ on post management and staffing issues including extension of posts in UMOJA.
• Provides HR related documents to Board of Auditors and Resident Auditors during audit exercise.
• Prepares responses to recommendations issued by Board of Auditors and Resident Auditors.
• Supports the supervisor in the implementation of the performance appraisal system and monitors its compliance with the proper implementation of the performance management system.
• Liaises with the Integrated Mission Training Center to organize training/orientation programmes in performance management and supervisory skills as well as work plans.
• Monitors the compliance of Performance Management System and provides input to the establishment of a Management Review Committee, Joint Monitoring Committee as well as Rebuttal Panel and acts as their facilitator and ex-officio member.
• Counsels staff and managers in cases of underperformance and facilitates the implementation of a Performance Improvement Plan to improve performance.
• Advises the CHRO on the development, modification and implementation of United Nations policies and practices on entitlements.
• Receives and reviews grievances and complaints related to entitlements and benefits, assessing and evaluating merit of each case and makes recommendation for resolutions.
• Reviews and recommends level of remuneration for consultants.
• Represents the office in joint bodies and working groups relating to salaries and other conditions of service.
• Prepares a wide range of HR related business intelligence reports and statistical reports.
• Proposes and develops reporting templates based on new or ad hoc information requirements for HRS and the Mission.
• Prepares the monthly vacancy planning assumptions based on recruitment status reports enabling management to undertake data decisions and set strategic priorities pertaining recruitment.
• Researches and compiles the mission’s responses to formal and informal requests coming from different entities under the Administration of Justice system.
• Contributes to the efforts and measures aimed at addressing and mitigating staff grievances with the purpose of resolving them at the lowest practical level.
• Assists in preparing policy papers, position papers and briefing notes on issues related to human resources management.
• Performs other duties as required.

Requirements

• High-school or equivalent diploma is required.
• The minimum year of qualifying experience can be reduced to 5 for candidates who possess a first level university degree.
• Technical or Vocational Certificate and/or training in human resources management, business or public administration, social sciences, education or related field experience is desirable.
• At least ten (10) years of progressively responsible experience in human resources management, administration or related area is required.
• The minimum years of relevant experience is reduced to 5 years for candidates who possess a first level university degree.
• At least five (5) years of experience working as a Recruiter in talent management platform is required.
• At least five (5) years of hands-on experience with the recruitment and onboarding of Affiliated Personnel such as International ICs, Consultants, Individual Uniformed Personnel and Gratis Personnel is required.
• Experience in the management of HR Budget, Staffing table/post management and Audit is required.
• Experience in supporting staffing review, redeployment or nationalization of positions and downsizing is required.
• Experience in the Administration of Justice is desirable.
• Experience with supervising a team is desirable.
• English language proficiency at UN Level III in reading, writing, listening and speaking is required.

Skills

• Human Resources Management
• Recruitment
• Talent Management Expertise
• Onboarding Process
• Affiliated Personnel Recruitment
• HR Budget Management
• Large-scale Staffing Table Administration
• HR Audit
• Staffing Review
• Redeployment
• Position Nationalization
• Downsizing
• Performance Management
• Entitlements and Benefits Administration
• Benefits Administration
• Data Management
• Administration of Justice
• Team Supervision
• English Language Proficiency
• Technical Assistance

Languages

English