Human Resources Assistant

The Human Resources Assistant supports recruitment, placement, administration of entitlements, staff development, classification, and general HR administrative functions within the Department of Operational Support at United Nations Headquarters. The role involves assisting with recruitment processes, advising on HR policies, organizing training, maintaining HR systems, and providing general office support.

Responsibilities

• Participates in the selection of candidates for General Service and Related Categories positions; including follow up on the status of recruitment related actions through a talent management system or Inspira and coordinate with relevant parties, selected candidates on visa matters, travel and shipment arrangements.
• Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
• Reviews and raise tickets for processing personnel actions through Altiora platform.
• Advises staff on visa matters and on onboarding.
• Reviews and advises on staff entitlements.
• Answers queries covering a range of human resources services from staff of assigned organizational units.
• Assists in the organization and conducts of training courses and workshops.
• Provides logistics and administrative support to trainers.
• Assists in reviewing and processing requests for classification.
• Provides advice and answers general queries on classification procedures and processes.
• Conducts exit interviews and entitlement clearances for separating staff and assists him/her in final arrangements.
• Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as required.

Requirements

• High school diploma or equivalent is required.
• Certification as a Human Resources Partner or other certification in Human Resources is desirable.
• A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required.
• The minimum year of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher.
• Experience in the implementation of human resources policies, regulations and rules in the United Nations common system, or other similar international organization's is required.
• Experience in the use of an Enterprise Resource Planning (ERP) systems such as SAP (UMOJA) or equivalent is required.
• Experience in staff administration using Client Relationship Management (CRM) systems is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.
• English is required at UN Level II for reading, writing, listening and speaking.
• Knowledge of another official United Nations language is desirable.

Skills

• Human Resources Management
• Human Resources Policies
• United Nations HR Regulations
• Staff Administration
• Recruitment Support
• HR Classification
• Staff Development
• HR Administrative Services
• Enterprise Resource Planning
• SAP
• Umoja
• Client Relationship Management
• Data Analytics

Languages

English