Human Resources Assistant (Multiple positions)

The Human Resources Assistant will support recruitment and placement activities, staff development, job design and classification, local outreach initiatives, roster management, and general HR administrative tasks at the United Nations Office at Nairobi. The role involves assisting in processing vacancy announcements, conducting preliminary candidate screening, organizing training, and maintaining HR systems and reports.

Responsibilities

• Assist in processing vacancy announcements.
• Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
• Assists in the filling of posts for all categories, including initiating and following up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
• Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).
• Assists in the organization and conduct of training courses and workshops.
• Assists in reviewing and processing requests for classification.
• Provides advice and answers general queries on classification procedures and processes.
• Assist on local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
• Assist on local head-hunting initiatives to attract potential talent to apply for advertised vacancies.
• Assist in the building and maintenance of rosters and talent pools for pre-qualified candidates across critical Job families for ease of recruitment during surge or urgent recruitments.
• Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Performs other related duties as required.

Requirements

• Completion of High school diploma or equivalent is required.
• Supplemental training in human resources, administration or related area is required.
• Bachelor's degree in human resources, business administration and other related area is desirable.
• Training in Enterprise Resource Planning (ERP/SAP), such as Umoja or similar is desirable.
• A minimum of seven (7) years of progressive work experience in human resources, administration or related field is required out of which 2 years should be in recruitment.
• The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
• At least three years of experience in end-to-end recruitment processes and onboarding of staff is required.
• At least three years of experience in the use of recruitment and outreach tools like PeopleSoft or Inspira is required.
• Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.
• Experience as a recruiter in the United Nations or similar international organizations is desirable.
• Experience in HR data analytics or related area is desirable.

Skills

• Recruitment Processes
• Staff Onboarding
• HR Administration
• Enterprise Resource Planning
• SAP
• Umoja
• PeopleSoft
• Inspira
• HR Analytics
• Vacancy Announcement Processing
• Candidate Screening
• Roster Management
• Job Design
• Job classification
• HR Systems Maintenance
• Training Organization

Languages

English, French