Human Resouces Assistant, G6

The Human Resources Assistant supports the Global Strategy and Policy Division by providing advice and guidance on HR policies, maintaining HR data in the Umoja system, preparing reports and presentations, and offering administrative support to the team. The role involves policy interpretation, data management, research, and coordination with various stakeholders to ensure accurate HR operations.

Responsibilities

• Reviews and drafts answers to requests for policy advice and exceptions to the Staff Rules.
• Prepares written response to queries concerning human resources policy-related matters requiring authoritative policy interpretation and/or consideration of exceptions.
• Provides advice and guidance on HR policies, procedures, processes, and practices; develops comprehensive written responses to HR policy-related queries.
• Drafts information circulars and policy guidelines communicating decisions, explaining HR policies, procedures and containing information received from host country authorities.
• Updates and maintains conditions of service-related data in the Enterprise Resource Planning system (Umoja), including Danger Pay amounts for locally recruited staff, Mission Subsistence Allowance rates, reasonable maximum rent levels (RMRL), mobility allowances, and duty station attributes, ensuring that all information in Human resources reference tables is accurately reflected and kept up to date in accordance with applicable policies and procedures to support accurate and timely payroll of staff Secretariat-wide.
• Coordinates with the International Civil Service Commission’s secretariat, Enterprise Resource Planning Solution Division (ERPSD), Umoja HR Joint team, and other relevant offices’ counterparts to address requests related to duty station attributes and ensure the provision of accurate and timely information to all stakeholders.
• Provides support in the calculation, review, and maintenance of salaries and conditions of service for senior officials other than staff members and other groups of personnel.
• Ensures accurate updates in the ERP system (Umoja), coordinates with relevant focal points in other entities, and facilitates effective communication and follow-up on related requests.
• Undertakes research, compiles and organize information and reference material from various sources on a wide range of HR policy related issues and assists in the preparation of background notes/reports, workplans, studies, meetings/conferences, including for intergovernmental bodies.
• Prepares, analyzes, and generates a range of reports, dashboards, charts, graphs, tables, and other data-driven outputs to support HR policy development, workforce analysis, and informed decision-making.
• Prepares presentation materials using appropriate technologies and software; and collaborates with relevant entities to ensure effective coordination and alignment.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications.
• Sets up and maintains files/records; schedules appointments/meetings, monitors deadlines, etc.
• Performs other duties as required, including logistics and administrative support to the team particularly with regard to special projects such as UNHQ salary survey activities and baseline cost of living surveys.

Requirements

• High school diploma or equivalent is required.
• A minimum of seven years of experience in human resources management, administration, law or related area is required.
• The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher.
• Experience in knowledge management, and drafting skills is required.
• Experience working in the United Nations Common System or similar international organizations is required.
• Experience in staff administration, HR policy, and/or administrative law is required.
• Experience with conducting research on the Internet, SharePoint sites, or intranets is required.
• Experience in the use of Enterprise Resource Planning (ERP) personnel data system is required.
• Experience in working with large datasets and analyzing data is required.
• Experience in advising on HR related issues is required.

Skills

• Human Resources Management
• HR Administration
• Administrative Law
• Knowledge Management
• Drafting Skills
• United Nations Common System
• Staff Administration
• HR Policy Guidance
• Internet Research
• SharePoint Development
• Intranet Research
• Enterprise Resource Planning
• ERP Personnel Data System
• Data Analysis
• HR Advisory Services
• Report Preparation
• Presentation Skills
• Policy Interpretation
• Data Management
• Stakeholder Coordination

Languages

English, French