Finance and Budget Officer

The Finance and Budget Officer is responsible for coordinating activities related to financial reporting and analytics, including support and reporting for Property, Plant and Equipment, Intangibles, Internally Developed Assets and Inventory. The role involves budget preparation, administration, financial management, and providing substantive support to intergovernmental bodies and management.

Responsibilities

• Reviews, analyses and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies.
• Provides substantive support to relevant intergovernmental and expert bodies in their review of the programme plan and its revisions; secures approval from the General Assembly.
• Ensures legislative mandates are accurately translated into program budgets.
• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from Departments/offices at headquarters and in the field, including programmatic aspects and peacekeeping operations; ensures compliance with the programme plan and other legislative mandates.
• Provides detailed input with respect to resource requirements for budget submissions.
• Reviews, analyzes and finalizes program budget/financial implications to the Security Council statements in light of additional mandates.
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
• Issues allotments/appropriations, authorizes sub-allotments/appropriations, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Manages and monitors budget implementation and recommends reallocation of funds as necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Authorizes payment to Governments for settlement of certified death and disability, contingent-owned equipment and letters-of-assist claims; determines average monthly troop strengths, establishing amounts reimbursable and initiating payments for reimbursement to troop-contributing countries.
• Prepares budget performance submissions.
• Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Provides substantive support to relevant intergovernmental and expert bodies.
• Manages a complete financial operation, encompassing a wide variety of funding sources, a large volume of transactions, and extensive dispersed activities.
• Approves/Confirms that proposed obligations or expenditure for services, facilities supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments/appropriations.
• Analyses accounts, reviews/prepares regular financial reports. Proposes/implements solutions with respect to problem transactions and irregularities.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Prepares or consolidates financial statements for inclusion in the UN Financial Statements to be audited. Responds to internal/external audit observations. Reviews the financial statements of other entities for which the Controller has certification authority.
• Produces major/complex financial reports for management including trend and forecast analysis.
• Provides substantive support to the development and implementation of new accounting systems. Takes initiative to improve accounting processes and approaches.
• Provides data for the preparation of year-end performance reports.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Coordinates with other UN Entities on special Finance projects.
• Guides, trains and supervises staff in the function.
• Provides advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures.
• Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming, financial and budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to finance and budget, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts reports for intergovernmental bodies and for management on financial and budgetary issues, and correspondence.
• Drafts official documentation to troop contributing countries concerning reimbursements from the United Nations.
• Undertakes research and analysis of financial and budgetary policies and procedures, makes recommendations for changes and/or modifications.
• Ensures the integrity of financial and management systems and the controls that underpin them.
• Provides support with respect to representation of the Secretary-General in meetings of legislative organs.
• Represents OPPFB or the Division in inter and intra-departmental meetings.
• May plan, organize, manage and supervise the work of the Unit/Section assigned.
• Incumbents may be asked to perform other related duties.

Requirements

• Advanced university degree (Master's degree or equivalent) in business administration, finance, accounting or related field is required.
• A first-level university degree (Bachelor's degree or equivalent) in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.
• Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent is desirable.
• A minimum of seven years of progressively responsible professional experience in accounting, finance, budget and administration is required.
• Experience in applying accounting standards (such as IFRS or IPSAS or equivalent) and preparing, reviewing, or supporting the production of audited financial statements and related disclosures is required.
• Experience working with Enterprise Resource Planning (ERP) systems (e.g. SAP, Oracle or equivalent), including financial transaction processing, reporting and analysis in asset accounting, inventory accounting, lease accounting and project accounting is required.
• A minimum of four years of experience using financial reporting and data analytics tools to support financial oversight, reporting, monitoring and decision-making is required.
• A minimum of two years of experience analyzing audit observations, coordinating audit responses and implementing corrective actions or process improvements is required.
• Experience developing accounting policies, financial guidance, training materials, or supporting the organization-wide implementation of new accounting standards, business processes, or financial system enhancements is required.
• Experience supporting a broad user community with accounting for Property Plant and Equipment, Intangibles, Assets under Construction, Leases and Inventory is desirable.
• Experience in business process analysis, financial systems testing, data governance, or the implementation of ERP enhancements is desirable.
• English is required at UN Level III proficiency in reading, writing, listening and speaking.

Skills

• Financial Reporting
• Budget Preparation
• Accounting Standards
• IFRS
• IPSAS
• Audited Financial Statements
• Enterprise Resource Planning
• SAP
• Oracle
• Financial Transaction Processing
• Asset Accounting
• Inventory Accounting
• Lease Accounting
• Project Accounting
• Data Analytics
• Audit Response Management
• Corrective Actions Implementation
• Accounting Policy Development
• Financial Guidance
• Training Material Development
• Business Process Analysis
• Financial Management Systems Testing
• Data Governance

Languages

English