Finance and Budget Officer

The Finance and Budget Officer is responsible for preparing, reviewing, and managing the annual programme plan and budget for the Office of the High Representative for the Least Developed Countries, Landlocked Developing Countries and Small Island Developing States. The role includes budget administration, financial monitoring, reporting, and providing guidance on budgetary policies and procedures to ensure compliance with UN regulations and support to intergovernmental bodies.

Responsibilities

• Review, analyse and finalize the preparation of the annual programme plan and its revisions based on departmental submissions and intergovernmental recommendations.
• Provide substantive support to intergovernmental and expert bodies in their review of the annual programme plan and budget, securing approval from the General Assembly.
• Ensure legislative mandates are accurately translated into program budgets.
• Review, analyse and finalize cost estimates and budget proposals for staff and non-staff requirements, ensuring compliance with the annual programme plan and legislative mandates.
• Collaborate with the Finance Division to ensure timely issuance of certified financial statements for projects and programmes funded through voluntary contributions.
• Issue allotments, authorize sub-allotments, and manage budget implementation and monitoring, recommending reallocations as necessary.
• Administer and monitor extra-budgetary resources, ensuring compliance with regulations and policies.
• Prepare budget performance submissions and reports, analyzing variances between approved budgets and actual expenditures.
• Provide monthly financial reports and assist in preparation of ad hoc financial reports.
• Ensure compliance with UN regulations regarding official travel, procurement, hiring of consultants and contractors, and processing of claims.
• Provide advice, guidance, and training to office staff on budgetary and financial policies and procedures, including results-based budgeting.
• Participate in inter-departmental meetings and technical survey missions related to resource requirements and budgetary issues.
• Draft reports and correspondence for intergovernmental bodies and management on budgetary issues.
• Undertake research and analysis of budgetary policies and procedures and recommend changes.
• Act as Certifying Officer under Financial Rule 110.4 to ensure obligations and expenditures comply with approved budgets and regulations.
• Ensure integrity of financial and management systems and controls.
• Assist in review of host country agreements and voluntary contribution agreements related to donor financial agreements and grants.
• Support logistical arrangements for conferences including certification of travel requests, claims, and procurement of related goods and services.
• Represent the Office in inter and intra-departmental meetings.
• Plan, organize, manage and supervise the work of the assigned Unit/Section.
• Collect and analyze data to identify trends and provide insights through data visualization for planning and reporting.
• Perform other related duties as assigned.

Requirements

• Advanced university degree (Master’s degree or equivalent) in business administration, finance, accounting, or related field is required.
• A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.
• A minimum of seven years of progressively responsible experience in finance, administration, budget, business administration or related area is required.
• Experience in preparing programme plan and budget, and coordinating activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements) is required.
• Experience as a user of an Enterprise Resource Planning system (ERP), or similar system, is required.
• Experience in management of extra budgetary resources is desirable.
• 2 years or more of experience in data analytics or related area is desirable.
• Experience in preparation of related documents/reports on work programme is desirable.
• Experience in human resource management is desirable.
• English language proficiency at UN Level II in reading, writing, listening, and speaking is required.

Skills

• Budget Preparation
• Financial Monitoring
• Programme Planning
• Budget Administration
• Financial Reporting
• Enterprise Resource Planning
• Data Analytics
• Business Analytics
• Project Budgeting
• Extra Budgetary Resource Management
• Human Resources Management
• UN Budgetary Policies
• Financial Statement Preparation
• Progress Reporting
• ERP System Experience

Languages

English