Finance and Budget Assistant

The Finance and Budget Assistant supports budget preparation, expenditure monitoring, and claims processing within the Reimbursement Claims Management and Performance Section of the Uniformed Capabilities Support Division. The role involves financial data analysis, budget performance reporting, and coordination with finance and budget staff to ensure compliance with UN financial rules and procedures.

Responsibilities

• Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.
• Prepares supporting documents (narrative and supporting tables) with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Undertakes research and provides support to higher level Finance and Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
• Monitors expenditures and compares same with the approved budget; prepares adjustments as necessary.
• Reviews requisitions for goods and services to ensure correct objects of expenditure have been charged and availability of funds.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Monitors the integrity of various financial databases.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
• Prepares request to Controller's Office on redeployment of funds and to the Finance Section on movement of funds.
• Reviews the monthly Troop Strength on uniformed personnel upon receipt from military and police components.
• Calculates, reviews, validates Contingent-Owned Equipment (COE), Uniformed Personnel Reimbursement, Letter of Assist (LOA), Death & Disability (D&D), risk and enabling premiums and other claims.
• Performs cost center manager functions for Major Equipment (ME)/Self Sustainment (SS), Death and Disabilities (D&D), and Uniformed Personnel.
• Prepares management information analysis and reports, and acts as local process expert for Uniformed Capabilities Management (UCM).
• Keeps up to date on documents/reports/guidelines related to each programme, ensuring compliance with intergovernmental recommendations and UN policies and procedures.
• Drafts or prepares correspondence to respond to enquiries with respect to relevant financial and budget matters.
• Maintains and keeps up-to-date files.
• May provide guidance, training and daily supervision to other general service staff in the area of responsibility.
• Performs other related duties, as assigned.

Requirements

• High school diploma or equivalent is required.
• A minimum of seven years of experience in finance, budget, accounting, administrative services or related area is required.
• The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher.
• Experience in applying financial rules, regulations and procedures is required.
• Experience in the use of Enterprise Resource Planning (ERP) systems related to finance, budgeting and accounting or similar systems is required.
• Experience in the use of Microsoft Office Suite, including Excel, Word, PowerPoint, Share Point and Microsoft Teams is required.
• Experience in the processing of complex claims based on negotiated agreements is desirable.
• Experience working with data analytics and visualization tools, and developing data analytics and visualization reports and dashboards is desirable.
• English is required at UN Level II for reading, writing, listening and speaking.

Skills

• Financial Rules Analysis
• Budget Preparation
• Expenditure Monitoring
• Claims Processing
• ERP Systems
• MS Excel
• MS Word
• MS PowerPoint
• SharePoint Development
• MS Teams
• Financial Data Analysis
• Budget Performance Analysis

Languages

English