Associate Human Resources Officer (Duration 4 Months)

The Associate Human Resources Officer will serve as one of the Team Leads in the administration of benefits and entitlements for staff members in UNON, UNEP, UN-Habitat, IRMCT and other client offices, ensuring adherence to UN policies and providing HR advisory support. The role involves supervising HR assistants, managing payroll and entitlements, and acting as a focal point for HR-related inquiries and policy interpretation.

Responsibilities

• Supervises the work of the Human Resources Assistants in carrying out administrative transactions, including onboarding, offboarding, contract extensions, leave entitlements, salaries, benefits and entitlements.
• Monitors timely implementation of movement of staff, including onboarding and offboarding.
• Ensures accurate implementation of contract extensions, while providing advice on exceptional approval, as applicable.
• Reviews monthly payroll lock report and takes necessary actions to ensure appropriate salary payment.
• Reviews Special Post Allowance and Education Grant requests.
• Reviews cases for exceptions to rules and policies and ensures adherence to the delegation of authority framework.
• Acts as the focal point in SBE for staff members in client offices and establishes collaborative relationships with the clients, administrative offices, and other service delivery units to ensure open channels of communication and a client-oriented approach.
• Responds to staff members' and client offices' inquiries regarding contracts, salaries, entitlements, and benefits.
• Provides advice and support to managers and client administrative focal points on human resources related matters.
• Provides advice on human resources related matters through interpretation and application of policies, regulations and rules.
• Reviews and provides advice on exceptions to policies, regulations and rules.
• Reviews and prepares responses to requests from resolution mechanisms and oversight/audit bodies.
• Keeps abreast of developments in various areas of human resources.
• Prepares special reports and participates and/or leads special human resources projects.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performs other related duties as assigned.

Requirements

• Advanced university degree (Master's degree or equivalent) in human resources management, business or public administration, social sciences or related area is required.
• A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of non-degree programs in data analytics, business analytics, or data science is desirable.
• A minimum of two (2) years of relevant experience in human resources and personnel administration is required.
• Experience in administering benefits and entitlements for geographically dispersed staff members is desirable.
• Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.
• 1 year or more of experience in data analytics or related area is desirable.
• English language proficiency at UN Level III in reading, writing, listening and speaking is required.

Skills

• Human Resources Management
• Personnel Administration
• Benefits Administration
• Entitlements Management
• Payroll Management
• HR Advisory Services
• Policy Interpretation
• Supervisory Abilities
• Data Analytics
• Enterprise Resource Planning
• SAP
• Business Analytics
• Data Science

Languages

English