Supply Chain Officer

The Supply Chain Officer is responsible for managing supply chain operations including procurement, warehousing, stock management, and fleet management in compliance with Save the Children International policies. The role ensures timely and cost-effective delivery of goods and services to support humanitarian response activities in Borno, Nigeria.

Responsibilities

• Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms.
• Check the availability and prices of requested items in the local market; liaise with country office if procurement is to be conducted there.
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects.
• Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed.
• Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets.
• Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively.
• Update and manage the Procurement tracker at the field level.
• Update and manage the contract tracker at the field level.
• Ensure that all procurement, logistics, and supply chain activities are conducted in compliance with Save the Children's Safeguarding policies, promptly report any safeguarding concerns, and promote safe practices among suppliers, contractors, and service providers.
• Ensure adherence to communication protocol at field level.
• Ensure that all communication systems in Field Office are maintained and staff trained in their proper and effective use.
• Report all security incidents in writing in a timely manner through the appropriate field office channel.
• Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner.
• Maintain and regularly update current contact database of other INGO organizations, donors and embassies.
• Maintain and where necessary develop shared electronic & manual files to ensure easy access to information.
• Maintain all Procurement files in an organized, accurate and up to date manner.
• Produce weekly procurement tracker and send to field team and country office.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
• Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit.
• Carry out any other tasks required by the line manager.

Requirements

• A minimum of three years post NYSC relevant experience in supply, procurement, contracting, and/or other directly related technical fields is required.
• A first level university degree (Bachelor's) in a relevant technical field.
• Basic people management skills.
• Chartered Institute of Purchasing and Supply (CIPS) Qualification will be an added advantage.
• Proven and significant experience in international procurement and contract management, including an ability to review procurement demands and trends, and to develop strategies to fill identified gaps.
• Field level experience in logistics for INGOs in international development and emergency programmes.
• Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
• Commitment to Save the Children values.
• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time.
• Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
• A high level of computer literacy (word, excel, ppt etc)

Skills

• Supply Chain Management
• Procurement
• Contract Management
• International Procurement
• Logistics Management
• Donor Compliance
• People Management
• Negotiation
• Coaching
• Emergency Logistics Preparedness
• Order Management Automation
• Stock Management
• Fleet Management Operations
• Data Management
• Filing Systems Organization
• Computer Literacy
• MS Word
• MS Excel
• MS PowerPoint

Languages

English