Gaza Supply Chain Coordinator

The Gaza Supply Chain Coordinator is responsible for supervising and scaling up emergency response supply chain functions including procurement, warehouse, and fleet operations for the Gaza Area Office. The role supports strategic planning, proposal development, budgeting, and compliance with Save the Children and donor requirements.

Responsibilities

• Lead and coordinate procurement, warehouse and fleet operations for the Gaza Area Office, ensuring timely program support, value for money and compliance with SCI and donor requirements.
• Manage Procurement Officers, Warehouse Officers, and Fleet Assistant through the approved reporting structure, clarifying responsibilities and delegating daily operations.
• Develop and regularly review integrated supply chain plans with program and budget holders, aligning procurement requirements, stock availability, warehouse capacity, transport and fuel needs with implementation priorities and available resources.
• Set team objectives, review workloads and performance, and provide coaching and development support.
• Maintain oversight of controls and performance across procurement, warehouse and fleet functions using relevant systems and reports to identify bottlenecks, compliance gaps and operational risks.
• Contribute supply chain inputs to proposals, budgets and response planning.
• Maintain contingency arrangements for supply interruptions, access restrictions and operational disruptions, escalating significant risks and resource needs.
• Establish a supplier onboarding process including identifying high-risk suppliers and defining responsibilities for training and compliance.
• Supervise and support Procurement Officers in workload allocation, priority setting, performance review and technical guidance.
• Oversee implementation of procurement plans, monitor progress and resolve bottlenecks.
• Ensure compliance with sourcing procedures and maintain accurate procurement records.
• Provide technical oversight of quotations, tenders and framework agreements, ensuring fair competition and documented approvals.
• Oversee supplier registration, due diligence and performance monitoring, supporting resolution of disputes.
• Maintain procurement controls including segregation of duties, confidentiality and conflict of interest declarations.
• Review procurement reports and market information to improve sourcing decisions and strengthen value for money.
• Ensure compliance with SCI ethical procurement, safeguarding and conduct requirements, reporting suspected fraud or misconduct.
• Develop and maintain a response procurement strategy and consolidate programme procurement plans.
• Manage warehouse operations ensuring effective use of TIM system, accurate processing of stock movements and documentation.
• Review stock availability, movements, ageing and expiry risks, and coordinate replenishment and redistribution.
• Oversee physical stock counts, reconciliation and corrective actions.
• Ensure safe, secure and organized storage with controlled access and appropriate conditions.
• Manage office asset records, verification and maintenance.
• Supervise Fleet Assistant in managing fleet and fuel operations, including driver supervision and transport planning.
• Ensure vehicle inspections, preventive maintenance, repairs and documentation are maintained.
• Monitor fuel controls including receipt, storage, issuance and consumption with proper records and segregation of duties.
• Review fleet and fuel reports, investigate variances and ensure corrective actions.
• Oversee contracted transport services ensuring compliance with schedules, safety standards and contract conditions.
• Ensure compliance with SCI safety, safeguarding and conduct requirements for fleet and transport providers.
• Maintain contingency arrangements for vehicle breakdowns, fuel shortages and transport disruptions, escalating risks or misuse.

Requirements

• A degree in supply chain management, logistics, business administration or a related field.
• At least 4 years of relevant supply chain or logistics experience in NGO or humanitarian settings, including emergency response, staff supervision and responsibilities across procurement, warehousing and fleet management.
• Demonstrated knowledge of competitive sourcing, tender evaluation, contract management, inventory controls, stock reconciliation, vehicle scheduling, maintenance planning and fuel monitoring.
• Good working knowledge of Excel and electronic supply chain systems, with the ability to analyse procurement, inventory, fleet and fuel data and identify control weaknesses.
• Experience of implementing integrated supply chain plans and setting up or strengthening procurement, warehouse and fleet operations to support multi-sectoral programmes.
• Proven track record in supervising supply chain or logistics teams, managing competing workloads, and providing training and capacity building.
• Ability to synthesise and analyse complex information, and make clear, informed decisions/recommendations.
• Experience of advising programme and operational colleagues on sourcing options, stock availability, storage capacity and delivery schedules, and contributing to supply chain budgets and staffing plans.
• Ability to build relationships quickly with a wide range of people, both internally and externally.
• Knowledge of planning, management and coordination skills, with the ability to organise a workload comprised of diverse tasks and responsibilities.
• Good communication (written and spoken), and interpersonal skills in English with experience in supervising multicultural teams.
• Relevant professional supply chain, logistics or management training (desirable).

Skills

• Supply Chain Management
• Logistics Management
• Emergency Response Logistics
• Procurement Management
• Competitive Sourcing
• Tender Evaluation
• Contract Management
• Inventory Management
• Stock Reconciliation
• Fleet Management Operations
• Vehicle Scheduling
• Maintenance Management
• Fuel Monitoring
• Excel
• Electronic Supply Chain Systems
• Data Analysis
• Supply Chain Planning Tool
• Warehouse Operations
• Team Supervision
• Training and Capacity Building
• Budgeting
• Workload Management
• Stakeholder Relationships
• Communications Skills

Languages

English