Finance Assistant

Finance Assistant is responsible for providing aid with incoming and outgoing financial transactions including maintaining bank and cash books, daily reconciliations, preparing vouchers, recording transactions according to SCI guidelines, filing and assisting during month end closure and audits.

Responsibilities

• Check bills, invoices, and other supporting documents before payments to ensure the completeness of the documents, approval with clear and specific charging notes.
• Prepare Payment vouchers (PVA), Cash Receipts (CR), Cash Transfers (CT); General Journal vouchers – JVs on daily basis.
• Responsible for Bookkeeping and ensure all daily transactions have been booked on FMS- Agresso/GLACOS.
• Writing the checks and processing online transfers & maintenance of the bank books daily to ensure all outstanding checks are accounted for.
• Prepare bank reconciliations to ensure the balances are accurate and all the payments in the bank statements are accounted for.
• Handle all authorized petty cash payments.
• Provide cash advances to program and admin staff and working to settle procurement, training and travel expenses.
• Ensure proper budget coding approvals from the authorized person and deliver the checks to concerned parties on timely basis.
• Maintain finance documents in an orderly and secure manner.
• Scanning all financial documents on monthly basis.
• Keep the confidentiality of financial information including budget, bank balance and cash.
• Assist during year end as well as grant specific audits.
• Any other related tasks as requested by Supervisor.
• Assist in sub grants financial procedures and monitoring.
• Tracking all payments in Aswan office.
• Reviewing the Fuell payment.

Requirements

• University degree in Finance/ Accounting or another similar field.
• 1-2 years of relevant experience.
• Good sense of responsibility.
• Excellent organizational & communications skills.
• Good proficiency in spoken and written English.
• Good computer skills, especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software are preferred.
• Knowledge of Agresso would be an advantage.
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies.
• Commitment to and understanding of Save the Children’s aims, values and principles including rights based approaches

Skills

• Financial Transaction Processing
• Bank Reconciliation
• Cash Book Maintenance
• Voucher Preparation
• Transaction Recording
• Month End Closure
• Audit Assistance
• Excel
• Access
• Accounting Software
• Agresso
• Data Analysis
• Organizational Skills
• Communications Skills

Languages

English